Polished Office & Events Coordinator

National Equity Fund; Chicago (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

National Equity Fund, Inc. is seeking an Office Administrator to serve as the first point of contact, delivering professional front-desk and reception services. The role combines day-to-day office operations with conference administration and invoicing support across multiple departments.

The successful candidate will be highly organized, able to manage multiple priorities, and provide essential coordination for meetings, travel, events, and internal communications in a fast-paced environment.

Qualifications

• Requires college degree or equivalent work experience.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational, multi-tasking, and prioritization abilities.

Responsibilities

• Greet visitors and provide professional front-desk service.
• Maintain reception area, conference rooms, and amenities.
• Manage calendars, meetings, and travel itineraries.
• Prepare expense reports and code invoices for departments.
• Arrange travel and accommodations for production teams; track event budgets.
• Coordinate internal events and company-wide meetings; assist with signage and communications.
• Provide basic IT support and train staff on reception-related tasks.

Skills

Communication

Organization

Multitasking

Interpersonal skills

Education

Bachelor's degree or equivalent

Tools

MS Office

Adobe Acrobat

Job description

National Equity Fund, Inc. is seeking an Office Administrator to serve as the first point of contact, delivering professional front-desk and reception services. The role combines day-to-day office operations with conference administration and invoicing support across multiple departments.

The successful candidate will be highly organized, able to manage multiple priorities, and provide essential coordination for meetings, travel, events, and internal communications in a fast-paced environment.