Polished Front Office & Meetings Coordinator

Professional Testing, Inc.; Orlando (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401k Plan

Health Savings Account

Flexible And Dependent Care Account

PTO, Holidays, One Week Company Paid冬

LinkedIn Learning Subscription

Sam's Club or Costco Membership

Onsite Beverages And Snacks

Team Building Outings And Activities

Job summary

Professional Testing is a psychometric consulting firm headquartered in Orlando, Florida. The Front Office Coordinator will greet guests, answer calls, manage mail, and coordinate internal meetings while maintaining a polished professional presence.

This role supports the Office Manager, handles supplies, room setups, catering, travel arrangements, and calendar management, with emphasis on discretion, resourcefulness, and teamwork.

Qualifications

• High School Diploma required; 1 year experience preferred.
• Professional appearance and discretion mandatory.
• Experience with office software and calendar management.
• Familiarity with catering platforms and shipping services is a plus.
• Ability to coordinate meetings and manage reception duties.

Responsibilities

• Greet guests and act as front office liaison; provide exceptional service.
• Answer calls, route messages, and manage voicemail.
• Maintain reception and conference areas; ensure calendars are up-to-date.
• Procure supplies and back up inventory management.
• Set up meetings, test equipment, arrange catering and coffee.
• Handle mail and shipping; sign visitor logs and issue badges.
• Coordinate travel and hotel arrangements as needed.
• Ensure security, signage, and door controls at shift end.

Skills

Customer service

Verbal and written communication

Multitasking & prioritization

Professional appearance

Discretion & confidentiality

Team player

Problem solving

Education

High School Diploma

Tools

Outlook

Word

Excel

Calendar management

AV equipment handling

Presentation screens

Teams/Zoom

EZCater

Shipping systems (FedEx/UPS/USPS)

Job description

Professional Testing is a psychometric consulting firm headquartered in Orlando, Florida. The Front Office Coordinator will greet guests, answer calls, manage mail, and coordinate internal meetings while maintaining a polished professional presence.

This role supports the Office Manager, handles supplies, room setups, catering, travel arrangements, and calendar management, with emphasis on discretion, resourcefulness, and teamwork.