Polished Front Desk Admin Onsite in Boston Growth Path

Beacon Hill Staffing Group; Boston (MA); On-site; USD 29,000 - 30,000; Full time

Job summary

Beacon Hill Staffing Group seeks an Administrative Receptionist for a Boston-based real estate and property management client. This role is fully onsite in Boston, MA, with a 40-hour workweek and a Monday–Thursday 8:30 AM–5:00 PM and Friday 8:30 AM–4:00 PM schedule.

The position starts temporary with the potential to convert to permanent, offering a pay rate of $21–$22 per hour and a $50,000 annual salary upon conversion.

Qualifications

• 2-4 years of administrative or office experience.
• Polished, professional and comfortable as the face of the office.
• Excellent written and verbal communication with professional phone etiquette.
• Strong customer service skills; concierge experience is a plus.
• Proficiency with Microsoft Office.
• Yardi and/or Entrada experience preferred.
• Accounts Payable exposure is a plus.
• Friendly, personable, organized, and comfortable interacting with residents and customers.
• Interested in a long-term opportunity with the potential to grow within the company.

Responsibilities

• Serve as the first point of contact for residents, vendors, visitors, and incoming calls
• Answer phones, take messages, and communicate information to appropriate departments
• Greet visitors in a polished, professional, and welcoming manner
• Maintain, sort, and distribute incoming mail
• Coordinate delivery notifications for checks, applications, and rental inquiries
• Request and maintain Certificates of Insurance for commercial tenants
• Distribute parking passes to qualifying residents
• Provide direct administrative support to the Office Manager
• Assist the Accounts Payable team with document scanning, reporting, and data entry
• Maintain office supplies and assist with additional office projects as needed

Skills

Administrative experience

Customer service

Microsoft Office

Phone etiquette

Attention to detail

Tools

Yardi

Entrada

Job description

Beacon Hill Staffing Group seeks an Administrative Receptionist for a Boston-based real estate and property management client. This role is fully onsite in Boston, MA, with a 40-hour workweek and a Monday–Thursday 8:30 AM–5:00 PM and Friday 8:30 AM–4:00 PM schedule.

The position starts temporary with the potential to convert to permanent, offering a pay rate of $21–$22 per hour and a $50,000 annual salary upon conversion.