Police Records Supervisor

Paycom - ATS; Mableton (GA); On-site; USD 56,000 - 80,000; Full time

Job summary

City of Mableton seeks a Records Manager to supervise the Records Unit, oversee processing, retention, storage, and disposition of police records, and ensure CJIS compliance and data quality.

The role coordinates staff training, handles complex public records requests, interfaces with prosecutors and courts, and supports budget planning and technology projects. Requires an Associate’s Degree and 4+ years in administration with supervisory experience.

Qualifications

• Associate’s Degree or higher in a related field.
• Minimum 4 years in administrative or municipal support roles with 2 years in supervision.
• Pass background check.
• Valid driver’s license.

Responsibilities

• Supervise, assign, review, and evaluate Records Unit staff.
• Oversee processing, retention, storage, and disposition of police records and documents.
• Ensure CJIS and other laws/regulations compliance.
• Monitor report quality and timely data entry/retrieval.
• Coordinate records retention schedules and destruction processes.
• Respond to complex public records requests and disclosures.
• Provide staff training and performance development.
• Prepare reports and performance measures for Records Unit.

Skills

Records management

CJIS compliance

Staff supervision

Public records requests

Budget/administration

Google Workspace

Data analysis

Education

Associate’s Degree in Law Enforcement/Criminal Justice or related field

Bachelor’s degree (preferred)

Tools

RMS (Records Management System)

Google Workspace

Job description

Job Details

Job Details: Job Location: City of Mableton - MABLETON, GA 30126, Salary Range: $56,000.00 - $80,000.00 Salary/year, Job Shift: Day, DESCRIPTION OF DUTIES

ESSENTIAL JOB FUNCTIONS

• Supervise, assign, review, and evaluate the work of Records Unit staff.
• Coordinate and oversee the processing, maintenance, retention, storage, and disposition of police records and documents.
• Ensure compliance with applicable laws, regulations, policies, and Criminal Justice Information Services (CJIS) requirements.
• Monitor report quality and accuracy, ensuring timely entry, retrieval, and dissemination of information.
• Develop, implement, and update records management procedures and operating guidelines.
• Respond to complex public records requests and ensure compliance with public disclosure requirements.
• Coordinate records retention schedules and destruction processes in accordance with legal requirements.
• Conduct staff training and provide coaching, counseling, performance management, and professional development opportunities.
• Prepare reports, statistics, and performance measures related to Records Unit operations.
• Assist with budget preparation, resource planning, and technology implementation projects.
• Resolve customer service issues involving citizens, employees, attorneys, courts, and other agencies.
• Serve as liaison with prosecutors, courts, law enforcement agencies, and other governmental organizations.
• Participate in special projects and process improvement initiatives.
• Other related duties as assigned.

DESIRED SKILLS/KNOWLEDGE/ABILITIES

• Knowledge of Police records management practices and procedures.
• Knowledge of Records retention laws, public records requirements, and confidentiality regulations.
• Knowledge of Criminal justice information systems and databases.
• Knowledge of Office administration principles and supervisory practices.
• Knowledge of Applicable federal, state, and local laws governing police operations, records, and confidentiality.
• Knowledge of Current forensic methods and techniques used in the collection, Knowledge of preservation, organization, and presentation of physical evidence.
• Staff supervision and performance management.
• Experience in Basic principles and practices of budget development, administration, and accountability.
• Experience in Records management and quality assurance.
• Experience in Customer service and conflict resolution.
• Experience in Data analysis and report preparation.
• Experience in Utilizing records management systems and computer applications.
• Experience in Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Manage, direct, coordinate, supervise, train, plan, organize, schedule, assign, review, and evaluate the work of staff.
• Organize, implement, and direct records management and property and evidence programs, activities, and projects.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solution.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Understand the organization and operation of the City and of outside agencies as necessary to assume the assigned responsibilities.

Minimum Qualifications

• Associate’s Degree in Law Enforcement/Criminal Justice, Paralegal/Legal Studies, Business Administration, Public Administration, Office Management, or related field or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.
• Minimum of four (4) years of progressively responsible administrative, office coordination, or municipal support experience, including two (2) years of experience in a supervisory or lead role.
• Must successfully pass an extensive background investigation.
• Possession of a valid driver's license.].
• Proficiency in Google Workspace applications.

Preferred Qualifications

• Bachelor’s degree in Criminal Justice, Public Administration, Records Management, Business Administration, or related field.
• Previous experience in a law enforcement, court, legal, public safety, or government records environment.
• Experience using a law enforcement Records Management System (RMS).
• Experience with public records requests, records retention, NIBRS, or other state and federal crime reporting requirements.

ESSENTIAL PHYSICAL/MENTAL ABILITIES

• Generally a sedentary position working in an office environment. Regularly required to sit, stand, walk and use both hands to handle, touch, grasp; reach with hands and arms.
• Frequent talking, hearing/listening, seeing/observing, and performing repetitive motions. Repetitive computer keyboard use.
• Occasional physical activities such as stooping, kneeling, crouching, standing, walking; lifting, carrying, pushing, and pulling objects weighing 5 to 10 pounds and occasionally up to 25 pounds with assistance..

Probationary Period:

• One (1) Year

FLSA Status:

• Exempt