Records System Manager

City of Lubbock; Lubbock (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

City of Lubbock seeks a Supervisory role to oversee Police Records staff and ensure accurate data entry, reporting, and liaison with Information Services. You will guide a team, implement formats for data entry, and prepare official reports for state and federal agencies.

The position requires a high school diploma or equivalent with three years of experience in records maintenance, plus the ability to obtain security clearance. Strong organizational and supervisory skills are essential.

Qualifications

• Direct the work of subordinates and manage teams.
• Strong written and verbal communication skills.
• Ability to plan and administer budgets.
• Willingness to undergo a thorough background investigation for security clearance.
• Ability to exercise good judgment and discretion with sensitive information.

Responsibilities

• Assign and supervise the work of all personnel in the Police Records department.
• Develop information formats and accountability for entering information into the computer system.
• Supervise the preparation of Uniform Crime Report and other official reports to state and federal Agencies.
• Reconcile incident reports with records of the dispatching/receptionist section.
• Work with the Information Services concerning necessary data requirements for management information.
• Train personnel in record keeping procedures.
• Prepare reports and correspondence as needed.
• Perform related duties as directed.

Skills

Direct subordinates

Communication

Budget administration

Background check

Judgment and discretion

Education

High school diploma or equivalent + 3 years records maintenance

Job description

Supervises, plans, and coordinates the work of employees engaged in the production and maintenance of management information data and police records and reports.

• Assign and supervise the work of all personnel in the Police Records department;
• Develop information formats and accountability for entering information into the computer system;
• Supervise the preparation of Uniform Crime Report and other officialreports to state and federal Agencies;
• Reconcile incident reports with records of the dispatching/receptionist section;
• Work with the Information Services concerning necessary data requirementsfor management information;
• Train personnel in record keeping procedures;
• Prepare reports and correspondence as needed;
• Perform related duties as directed.

Completion of a high school diploma or the equivalent with an additional three years of experience involving electronic and manual records maintenance; or any combination of relevant education and experience which provides the following:

Valid Driver's License required

Knowledge of:

• Use of electronic data information systems.

Ability to:

• Direct the work of subordinates;
• Communicate effectively with others;
• Prepare and administer a budget;
• Pass an extensive background investigation to receive security clearance;
• Exercise excellent judgment and responsibility in storing and issuing sensitive information

Physical Requirements

• Occasionally lift up to 10 pounds
• Occasionally flex upper trunk forward and at the waist and partially flexing of knees
• Occasionally rotate upper trunk to the right or left or forward while sitting or standing
• Place arms above, at or below shoulder height