Police Records Specialist

Englewood, CO; Englewood (CO); On-site; USD 30,734 - 46,108; Full time

Benefits offered by this job

Medical, Dental, and Vision Plans

Retirement Plans

Paid Time Off

12 Paid Holidays

Job summary

The City of Englewood is seeking a Records Management Specialist to maintain and process law enforcement records. Responsibilities include tracking reports, processing paperwork, and assisting the public.

The ideal candidate will have a high school education, some experience in the criminal justice field, and strong computer and communication skills.

Benefits include medical, dental, vision, and retirement plans. Salary ranges from $22.31 to $33.47 per hour.

Qualifications

• 2 years of general office experience in Criminal Justice field preferred.
• Working knowledge of National Incident Based Reporting Standards.
• Basic knowledge of Criminal statutes and Colorado Revised Statutes.

Responsibilities

• Processes all incoming paperwork and computerized reports.
• Tracks all reports and documents to ensure integrity of records.
• Responds to customer needs and serves as receptionist.

Skills

Computer Skills

Communication

Analytical

Mathematical

Education

High School Education or GED

Tools

Microsoft Office

Excel

Job description

The Records Management Specialist maintains, processes, and retrieves various law enforcement related records, warrants, and traffic reports. Maintains filing system for records. Serves as receptionist for the department. Provides technical assistance to both citizens and other employees.

REPORTING RELATIONSHIPS

Reports to: Records Management Supervisor

Direct Reports: None

DUTIES AND RESPONSIBILITIES

The listed examples of work are not intended to be all-inclusive. They may be modified with additions, deletions, or changes as necessary.

• Processes all incoming paperwork and computerized reports from other departments and divisions. Separates, copies and distributes large quantities of completed paperwork to the proper divisions, departments and agencies. Enters and retrieves stored records from a variety of storage devices.
• Processes canceled criminal warrants from the courts. Enters and scans recovered vehicle information, vehicle impound data, pawned property, blood alcohol results on arrestees and dispositions from and for both municipal and county courts into Records Management System and Colorado Criminal History Files.
• Processes daily incoming and outgoing mail for County and other City agencies and departments.
• Tracks all reports and documents both incoming and outgoing to ensure integrity of records.
• Responds to customer needs. Serves as receptionist for all divisions within the Department. Provides security checks and electronic access to secured doors within the Police complex.
• Provides systematic checks of available records for private and governmental inquiries including criminal records, accident reports and municipal warrants. Checks local, state and federal histories for officers, Municipal Court and various other police, court, probation and human service agencies.
• Deals with cash monies and securities relating to prisoner bonding, photocopying, and sex offender registration and photos. Submits reconciled cash report on a regular basis.
• Operates numerous pieces of office equipment for data entry, retrieval, archiving, and transmittal of public safety related information including photocopiers, fax machines, optical disk storage equipment and personal computers utilizing several software packages.
• Enters, verifies and maintains data in Records Management System for such purposes as arrests, accident reports, incident and offense reports, deaths, confiscated property, traffic tickets, and other reports related to the public safety function.
• Responsible for researching and extracting digital data from the City Camera system and mug shot system utilized for evidence and/or prosecution of criminal cases.
• Assists in the gathering and entering of pertinent information for monthly and annual statistical reports to include the National Incident Based Reporting System standards and other internal crime reporting information. Enters departmental crime statistics into a variety of computer systems.
• Assists the Patrol Division with various record keeping assignments and computer entry. Scans and indexes all Patrol Division documents.
• Records, maintains and updates fingerprint tracking data on arrests for submission of criminal history information to State and Federal government.
• Processes and collects money for juvenile arrest records released to the public.
• Processes and collects money for Sex Offender Registration to include criminal history and warrant checks. Processes and releases Public Sexual Offender report.

Other Duties & Responsibilities

• Processes petitions to seal criminal records on an as needed basis.
• Scans and maintains hard copy files for permanent retention of death files.
• Verifies and Validates data entered into State and Federal computer systems.
• Performs other duties as assigned and required.

Education

• High School Education or GED; some college work in Criminal Justice helpful

Work Experience

• 2 years of general office experience in Criminal Justice field preferred.

Certifications and/or Licensures

• CCIC/NCIC (must obtain within 3 months of hire)
• CCRN (must obtain within 3 years of hire)

Required Driver’s License

• None

An equivalent combination of education, training and relevant job experience may be substituted.

NECESSARY SPECIAL REQUIREMENTS

• In-person interviews
• Reference checks
• Background checks, which may include local police check
• Drug Screening
• Fingerprint checks through CBI/FBI.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

Working knowledge of

• National Incident Based Reporting Standards
• General office procedures
• Windows based software, preferably Microsoft Office and Excel

Basic knowledge of:

• Criminal statutes
• Title 18 of the Colorado Revised Statutes, preferred
• Title 24 of the Colorado Revised Statutes, preferred

Skills and Abilities

• Computer Skills - Strong keyboard skills needed to type 40 words per minute or equivalent.
• Communication - Strong customer service skills needed to interact with the public, including irate and uncooperative customers, and outside agencies.
• Analytical - Strong skills required to decipher, research and retrieve information/records needed with minimal information.
• Mathematical - Strong skills needed to file numerically and handle money.
• Must be able to learn and understand Title 24 Criminal Justice Records Release, Title 18 of Colorado Revised Statues and Municipal Ordinance information and other basic legal terms and restrictions.
• Must be able to maintain the confidentiality of certain information.

WORKING CONDITIONS

Work is performed indoors in a standard office environment. This position involves high public contact and mobility through a multilevel public use facility.

Sufficient physical stamina and strength is required to safely perform the following:

• Push/pulling of up to 20lbs of force; lifting floor to shoulder of up to 25lbs; lifting overhead of up to 13lbs; carrying of up to 10lbs
• Occasional walking, overhead reaching, squatting, stooping, use of far acuity, depth perception and peripheral vision
• Frequent sitting, standing, and balancing and constant fine manipulation, talking, hearing and use of near acuity

HOURLY RATE

$22.31 - $33.47/Hourly Pay Rate

This is a full-time position.

BENEFITS

The City of Englewood offers a comprehensive benefits package including but not limited to:

• Medical, Dental, and Vision Plans
• Retirement Plans
• Paid Time Off
• 12 Paid Holidays

More information about our benefits can be found here

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.