Police Records Specialist

Park City; Park City (KS); On-site; USD 29,218 - 36,492; Full time

Benefits offered by this job

$3,000 hiring bonus

100% City-paid health insurance

Tuition reimbursement

Job summary

A local law enforcement agency is seeking a Police Records Specialist to support police operations and manage records. The role involves entering police reports, transcribing recordings, and providing public assistance. Candidates should have a high school diploma or GED and three years of related experience along with relevant technical skills. This position comes with a hiring bonus and benefits including health insurance and retirement plans. The ideal candidate will excel in a fast-paced environment and have strong communication and organizational skills.

Qualifications

• 3 years of related experience in a clerical or administrative role.
• Ability to maintain confidentiality in handling sensitive information.
• Proficient in data entry with accuracy.

Responsibilities

• Enter police reports into KCJIS daily.
• Assist the public at the police department window.
• Transcribe audio and video recordings.

Skills

Strong computer skills

Organizational skills

Clerical skills

Communication skills

Education

High school diploma or GED

Some college in Business Administration or Criminal Justice preferred

Tools

KCJIS

NCIC Terminals

MS Excel

MS Word

Job description

Police Records Specialist

City of Park City – Police Department
$3,000 Hiring Bonus | $21.21 – $26.49/hr

The City of Park City Police Department is seeking a detail-oriented Police Records Specialist to support police operations, community policing, and municipal court activities. This position manages records, enters data, transcribes reports, and provides front-office support.

Responsibilities

• Enter police reports and process citations in KCJIS
• Transcribe audio/video recordings
• Maintain and file records and forms
• Assist the public and answer calls
• Release impounded vehicles and provide court support
• Serve as Department Notary Public

Qualifications

• High school diploma or GED required; some college preferred
• 3 years of related experience
• Strong computer, organizational, clerical, and communication skills
• Experience with software including: KCJIS, NCIC Terminals, Tyler Incode 9, Tyler New World Enterprise, Tyler Enterprise Mobile, Tyler Brazos e-ticket Systems, Digiticket e-ticket Systems, Getac Video Systems, MS Excel, and MS Word
• Ability to maintain confidentiality

Benefits

• $3,000 hiring bonus
• $21.21 – $26.49 per hour
• 100% City-paid health insurance & HRA
• KPERS retirement + 457 plan
• Paid vacation, sick leave & 11 holidays
• Tuition reimbursement & training opportunities

Position Summary

Under the supervision of the Support Services Commander this is a non-exempt position under FLSA. This employee is responsible for performing a variety of functions to support the community policing efforts of the Police Department, including code enforcement and animal control, and the Municipal Court. Assigned to the Police Department, this position will perform duties to include data entry and retrieval of information, transcription of audio and or video recordings, maintenance of files, records and other clerical duties, answering the phone, providing citizen assistance, serves as a backup to the department TAC. The employee should possess excellent communication, organizational, clerical, computer and public relation skills. This position is not responsible for any supervisory responsibility over other employees.

Essential Functions

• Enters police reports into the Kansas Criminal Justice Information System on a daily basis
• Data entry for traffic citations and Uniform Criminal Complaints
• Answers telephone calls and directs calls to appropriate personnel
• Assists the general public at the police department window as needed
• Reports arrest logs to Court Clerk daily
• Files cases in the records management system
• Copies reports for courts, attorneys, outside agencies, general public and Police Detectives
• Transcribes audio and or video recordings of interviews for investigations
• Tracks and reports crime trends and patterns to operations personnel on a monthly basis
• Supplies witness information for pending court matters
• Copies and maintains form file for Police Officers’ use
• Updates emergency contact list for local businesses
• Generates department correspondence
• Releases impounded vehicles to Registered Owners
• Retrieves cases from record storage facilities
• Maintains secured entrance to Records Office
• Maintains access to high security areas
• Follows department policies and procedures
• Follows City of Park City Policy and Procedures
• Performs other duties as deemed necessary
• Serves as a department Notary Public

Police Specialist – Marginal Functions

• Faxes correspondence to law enforcement/social agencies
• Opens and distributes mail to appropriate personnel
• Orders supplies for the office as needed

Position Requirements

Experience: Three years of similar or related experience is required. The employee is expected to have acquired the necessary information and skills to perform the job reasonably well within twelve months of employment.

Education: A high school diploma or GED is required. Some technical training or some college credit in Business Administration, Secretarial Administration or Criminal Justice is preferred.

Technical Skills: The ability and willingness to learn about police and municipal procedures. This employee must be able to efficiently operate computers, printers, telephone systems, photocopiers and other office equipment. Must have a thorough knowledge of mathematics, research and analysis, the ability to type with speed and accuracy at a minimum of 40 words per minute, to concentrate on tasks in the presence of distractions, to interpret data, legal documents, letters, forms and written instructions is required. This employee should possess excellent public relations, organizational, secretarial, oral and written communication skills.

Problem Solving: Problem solving is a factor in this position. This employee encounters problems with citizen concerns and complaints and equipment malfunctions.

Decision Making: Some independent decision making is involved in this position. This employee makes decisions about prioritizing daily assignments, resolving citizen complaints, and performing daily duties in the most efficient manner.

Supervision: This position is supervised by the Support Services Commander and subject to occasional supervision from the Chief of Police. This position does not have supervisory responsibilities over other personnel.

Financial Accountability: This employee is responsible for department equipment and resources but is not required to be bonded.

Personal Relations: Daily contact with the general public, co-workers, and supervisory personnel, and the organization's governing body is expected.

Working Conditions: The position has minimal adverse working conditions, with occasional exposure to evidence (videos or images) that could be disturbing.

Physical Requirements: Physical activity is required to perform daily duties in an office setting.

Software & Applications Used: Kansas Criminal Justice Information System Data Base, NCIC Terminals, Tyler Incode 9, Tyler New World Enterprise, Tyler Enterprise Mobile, Tyler Brazos e-ticket Systems, Digiticket e-ticket Systems, Getac Video Systems, MS Excel, MS Word.

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