Police Records & Open Records Specialist

City of SunPrairie; Town of Sun Prairie (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

City of Sun Prairie is recruiting a Records Clerk to support the Police Department. The role focuses on greeting visitors, answering general inquiries, and directing questions to the assigned supervisor for more information and services.

The position also involves clerical duties to compile, record, and file daily information for quick access. Responsibilities include maintaining records, data entry, preparing basic statistical reports, updating mailing lists, and handling open records requests.

Qualifications

• Associate degree or technical/business school training preferred.
• High school diploma or equivalent with clerical and mathematics coursework.

Responsibilities

• Greet visitors and provide information about police department services.
• Receive and route phone calls and inquiries to appropriate City personnel.
• Maintain records and files for police programs and projects, including basic statistical reports.
• Perform typing tasks and data entry, and transcribe where needed.
• Input information into/open records databases and train others on usage.
• Update social media for the department and prepare PowerPoint presentations.
• Review video footage, redact as necessary, and ensure compliance with open records laws.
• Prepare mass mailings and manage related copying and mailing tasks.
• Support Records Bureau with reports, forms, and records management systems.

Skills

Typing 45 wpm

Discretion

Education

High school diploma or equivalent

Tools

MS Office

Job description

City of Sun Prairie is recruiting a Records Clerk to support the Police Department. The role focuses on greeting visitors, answering general inquiries, and directing questions to the assigned supervisor for more information and services.

The position also involves clerical duties to compile, record, and file daily information for quick access. Responsibilities include maintaining records, data entry, preparing basic statistical reports, updating mailing lists, and handling open records requests.