Police Records & Open Records Specialist

Gfoat; Elgin, Northern (TX, KY); Hybrid; USD 30,000 - 33,000; Full time

Job summary

Elgin Police Department is seeking an Admin Assistant II (Records Clerk) to support police records, case processing, and administrative tasks. This role requires maintaining confidentiality and adhering to CJIS requirements for employment.

The ideal candidate will handle open records requests, demonstrate attention to detail, and juggle multiple deadlines while providing courteous service to the public and city staff.

Qualifications

• HS Diploma/GED and four (4) years related experience of responsible administrative support.
• Preferred: Prior experience working in a government environment, to include mandated state reporting, records management databases and/or fleet management operations, and open records.

Responsibilities

• Organize meetings, notarize documents, maintain calendar, enter purchase requisitions, handle telephone/front office duties and filing.
• Process open records requests including police reports release and maintenance.
• Maintain and update records per procedures and ensure proper data entry and reporting.
• Maintain general office area; manage supplies.
• Handle cash/fees processing according to City procedures.
• Provide front office coverage and reception support.
• Respond to inquiries from other departments, agencies, organizations, and the public.
• Prepare, edit and format letters, reports, memos, and other documents requiring accuracy and judgment.
• Enter data into computer systems and maintain electronic and hard copy records.
• Assist with special assignments from the Chief of Police.
• Forward felony and misdemeanor cases to the District Attorney’s office with complete documentation.
• Verify forms for completeness and conformance with regulations.
• Rotate assignments across areas as directed.
• Process case reports, citations, subpoenas, DMV paperwork, and related documents.

Skills

Open records

Confidentiality

Data entry

Customer service

Time management

Education

HS Diploma/GED

4 years related experience

Job description

Elgin Police Department is seeking an Admin Assistant II (Records Clerk) to support police records, case processing, and administrative tasks. This role requires maintaining confidentiality and adhering to CJIS requirements for employment.

The ideal candidate will handle open records requests, demonstrate attention to detail, and juggle multiple deadlines while providing courteous service to the public and city staff.