Police Records Technician

Village of Elk Grove; Elk Grove Village (IL); On-site; USD 56,261 - 80,885; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

IMRF pension

Job summary

Village of Elk Grove seeks a detailed and discreet Police Records Technician for its Police Department. You will handle FOIA requests, process records, and interact with the public, while ensuring compliance with laws and accurate data entry into LEADS and court systems.

Responsibilities include maintaining records, redacting sensitive information, and coordinating with state/county databases. This in‑office role demands precision, confidentiality, and strong organizational skills.

Qualifications

• Completion of 30 credit hours of college coursework, with an Associate’s Degree preferred, plus a minimum of two years of progressive responsibilities.
• LEADS certified knowledge or capability is expected within 30 days of hire.
• Candidates must stay up to date with changing Federal, State, and local laws relevant to law enforcement records.

Responsibilities

• Perform maintenance and filing of office and public records, including FOIA requests and related paperwork.
• Maintain LEADS user database and ensure accuracy of records.
• Redact information or issue denials per FOIA requirements while protecting confidentiality.
• Operate a PC to type and retrieve police reports and correspondence.
• Enter and retrieve data in LEADS and other state/county court systems.
• Retrieve arrest and court records from state and county systems.
• Create and modify reports using software and proofread for accuracy.

Skills

Attention to detail

Discretion

Communication skills

Education

30 credit hours of college coursework

Associate’s Degree preferred

Tools

LEADS system

Job description

Elk Grove Village, Illinois, (pop. 33,127), a strategically located, progressive community that is home to the largest consolidated business park in North America, is seeking a dynamic, skilled Police Records Technician in its Police Department. The city, located in Cook and DuPage Counties adjacent to O’Hare International Airport, hosts approximately 3,600 businesses in its 5.4 square mile Business Park.

The Police Records Technician provides prompt and accurate office assistance by performing a wide variety of tasks. This position is the first contact for phone calls and walk‑in visitors and must exercise discretion and independent judgment when responding to public inquiries and determining the severity of a call for service.

Responsibilities

• Perform maintenance and filing of office and public records, including completing Freedom of Information requests, adjudication paperwork, court communication, concealed‑carry background checks, accident reports, arrest warrant processing, expungements, parking and compliance tickets, and maintaining the Law Enforcement Agency Data System (LEADS) user database.
• Maintain a thorough understanding of new and changing laws related to law‑enforcement procedures, including the National Incident‑Based Reporting System (NIBRS), Body Worn Camera Act, and required redactions.
• Ensure accuracy and confidentiality of Freedom of Information requests, redacting information as needed or issuing complete denials.
• Operate a personal computer to type, modify, and retrieve police reports, memoranda, letters, and other materials.
• Enter and modify records in the LEADS system, retrieving data as required.
• Retrieve arrest and court records from State and Cook County Circuit Court computerized records systems.
• Use software packages to create and modify projects, compose and type correspondence, proofread for accuracy, and approve written reports.

Qualifications

Completion of 30 credit hours of college coursework, with an Associate’s Degree preferred, plus a minimum of two years of comprehensive and progressive work responsibilities, or an equivalent combination of education, experience and training. The position will receive training in FOIA laws through seminars and online training offered by the Attorney General’s Office, with additional training provided as needed. Candidates must keep up to date with ever‑changing Federal, State, and local laws.

License and Certification Requirement: The employee must become LEADS certified within 30 days of hire.

Benefits

Competitive benefits package, including health, dental, vision and life insurance. This position also qualifies for the Illinois Municipal Retirement Fund (IMRF) pension.

Work Hours & Compensation

Hours: 37.5 hours per week.

Opening Date: July 13, 2026.

Salary Range: $56,961.06 – $80,884.64. Closing Date: Open until filled.

This is a non‑exempt, full‑time, in‑office position working Monday through Friday from 8:30 a.m. – 5:00 p.m. Additional hours may be required as necessary to fulfill the role’s responsibilities.

Candidates must complete the online employment application at https://elkgrove.bamboohr.com/careers. Please include a resume, cover letter and/or any other pertinent information.

All other inquiries should be directed to:

Office of Human Resources
901 Wellington Avenue
Elk Grove Village, Illinois, 60007

Email: [e-mail]

Telephone: [phone]