Police Records & Admin Specialist

City of Greeley; Greeley (CO); On-site; USD 30,000 - 39,000; Part time

Job summary

City of Greeley is seeking a part-time Police Records Specialist to transcribe police reports and manage records in the RMS system. The role requires handling public inquiries, data entry, and maintaining warrant records for Greeley and nearby agencies.

The position involves answering phones, assisting officers and the public, and working a 10-hour shift four days per week, including nights, weekends, and holidays, in a 24/7 operation.

Qualifications

• High School diploma or equivalent.
• 1–3 years administrative support experience with increasing responsibilities.
• 1 year experience with Microsoft Word, Excel, Access, PowerPoint, or other equivalent software packages (will be tested).
• 1 year data entry and typing experience (will be tested).
• Excellent customer service skills and experience working with the public.

Responsibilities

• Transcribe dictated police reports and enter all dictated information into RMS.
• Process written reports, forms, and documents.
• Respond to inquiries and requests for services from public, department personnel, and law enforcement agencies.
• Enter and maintain warrant records for Greeley and surrounding municipal agencies.
• Answer phones and assist the public in person and via telephone.
• Disseminate records in compliance with policies; file and maintain records.

Skills

Customer service

Data entry

Typing

MS Office

Verbal & written communication

CAD/RMS/NCIC access

Education

High School diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

City of Greeley is seeking a part-time Police Records Specialist to transcribe police reports and manage records in the RMS system. The role requires handling public inquiries, data entry, and maintaining warrant records for Greeley and nearby agencies.

The position involves answering phones, assisting officers and the public, and working a 10-hour shift four days per week, including nights, weekends, and holidays, in a 24/7 operation.