Police Admin & Records Specialist

City of Safford; Safford (AZ); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Safford is seeking an Administrative Assistant-Police to provide comprehensive office coordination and law enforcement support. The role requires handling records, scheduling, and communication with the public, while maintaining confidentiality and accuracy.

Ideal candidates will have a high school diploma or GED, with preference for an associate degree and at least three years of office experience. ACJIS certification and notary ability are expected within specified timelines.

Qualifications

• High School diploma or GED or equivalent experience.
• Associates degree preferred.
• Three years of professional office experience.
• ACJIS Operator Certification within one year of hire.
• Notary Public within three months of hire date.

Responsibilities

• Coordinate office functions and communications with staff and public.
• Prepare reports, agendas and minutes for meetings.
• Maintain records including attendance, payroll and financial documents.
• Process requests and route to appropriate departments.
• Maintain evidence records and chain of custody procedures.
• Operate office equipment and computer software (MS Office).
• Disseminate records and maintain filing systems.
• Assist police staff with administrative tasks as requested.

Skills

Interpersonal skills

Customer service

Administrative coordination

Data entry

Written communication

Education

High School diploma or GED

Associates Degree in secretarial science or related field (preferred)

Job description

The City of Safford is seeking an Administrative Assistant-Police to provide comprehensive office coordination and law enforcement support. The role requires handling records, scheduling, and communication with the public, while maintaining confidentiality and accuracy.

Ideal candidates will have a high school diploma or GED, with preference for an associate degree and at least three years of office experience. ACJIS certification and notary ability are expected within specified timelines.