PMO SPECIALIST - 67056725

State-of-Florida; Tallahassee (FL); On-site; USD 55,000 - 65,000; Full time

Job summary

Agency for Persons with Disabilities in Florida is seeking a PMO Specialist to lead coordination between program staff, vendors, and Subject Matter Experts to define requirements, document processes, and support system enhancements for the Agency's CDMS platform.

The position manages change requests and deliverable tracking, facilitates testing activities and ensures accurate communication across stakeholders.

Responsibilities

• Providing structured support, coordination, management, and oversight of project scopes and timelines.
• Collaborating with internal and external stakeholders to ensure alignment and successful outcomes.
• Applying PMO methodologies to guide teams and ensure results meet priorities.
• Facilitating meetings with agendas, materials, decisions, and action-items.
• Monitoring performance data, identifying risks, and proposing corrective actions.
• Supporting cross-team collaboration to promote consistency and transparency.

Job description

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Requisition No:883345

Agency: Agency for Persons with Disabilities

Working Title: PMO SPECIALIST - 67056725

Position Number:67056725

Salary: $55,000.00 to $65,000.00 Annually

WORKING TITLE: PMO Specialist

POSITION NUMBER: 67056725

OPEN COMPETITIVE OPPORTUNITY

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

This position is not a Telework position and is required to report to the APD office in the area it serves.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidaysand onePersonal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$55,000.00- $65,000.00 Annually $2,115.38 - $2,500.00 Bi-weekly

Position Summary

This position is responsible for leading coordination between program staff, vendors, and Subject Matter Experts to define requirements, document processes, and support system enhancements for the Agency's Client Data Management System (CDMS) platform. The position manages change requests and deliverable tracking, facilitates testing activities and ensures accurate communication across stakeholders. The position also supports special projects to meet evolving program needs.

The Work You Will Do

This is a professional position located in the Quality and Accountability Division within the Agency for Persons with Disabilities (APD). The Project Management Specialist serves as a key member of the Project Management Office, which is responsible for providing project management services, leadership and strategic direction to ensure Agency project and initiatives align with APD’s mission of supporting individuals with unique abilities. This position plays a critical role in driving Agency-wide project governance, promoting best practices, and advancing initiatives that improve operational performance and service delivery. This position may require occasional travel.

Responsibilities include:

• Providing structured support, coordination, management, and oversight of project scopes, timelines, deliverables, and reporting using approved PMO methodologies, procedures, and templates.
• Collaborating with internal business unities, executive leadership, and external state agencies to ensure alignment, resolve barriers, and support successful project outcomes.
• Applying project management and performance improvement techniques to guide project teams, strengthen processes, and ensure results meet stakeholder expectations and Agency strategic priorities.
• Facilitating high-impact meetings and work sessions by developing agendas, preparing materials, documenting decisions, tracking action-items, and ensuring follow-up, visibility, and accountability.
• Monitoring, analyzing, and reporting project performance data, proactively identifying risks, recommending project corrective action plans, and ensuring issues are appropriately escalated and addressed according to PMO procedures and guidelines.
• Supporting cross-team collaboration and fostering a culture of consistency, transparency, and