PRE- ENROLLMENT & INTAKE LEAD - 67016148

State of Florida; Miami (FL); On-site; USD 43,000 - 45,000; Full time

Job summary

The State of Florida Agency for Persons with Disabilities is seeking a Pre-Enrollment & Intake Lead to help oversee the unit that provides referral, intake, and support coordination services to developmentally disabled clients and their families.

The role focuses on guiding staff, assigning cases, preparing reports, ensuring timely crisis responses, monitoring expenditures, updating client data in iConnect, and conducting community outreach.

Qualifications

• Two years of professional work experience with Developmental Disabilities or Mental Illness.
• Bilingual in Spanish and English preferred.
• Valid Driver's License or equivalent transportation.

Responsibilities

• Guide staff and assign cases; schedule activities and follow instructions.
• Complete monthly reports and oversee unit operations per supervisor.
• Ensure timely processing of Pre Enrollment crisis requests and eligibility reviews.
• Monitor expenditures and ensure compliance with Florida statutes and regulations.
• Maintain client demographics in iConnect and related data forms.
• Conduct outreach and presentations in the community as needed.
• Perform other related duties as assigned.

Skills

Public speaking

Bilingual Spanish/English

Driver's license

Microsoft Office

Staff guidance

Tools

ABC system

iConnect

Job description

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PRE- ENROLLMENT & INTAKE LEAD - 67016148

Date: Aug 31, 2026

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Agency: Agency for Persons with Disabilities

Working Title: PRE- ENROLLMENT & INTAKE LEAD - 67016148

Position Number:67016148

Salary: $42,561.57 to $44,500.04 Annually

WORKING TITLE: PRE-ENROLLMENT & INTAKE LEAD

POSITION NUMBER: 67016148

OPEN COMPETITIVE OPPORTUNITY

*This is an ANTICIPATED VACANCY*

08/31/26

This posting may close before the posted closing date.

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

This position is not a Telework position and is required to report to the APD office in the area it serves.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidaysand onePersonal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$ 42,561.57- $44,500.04 Annually $1,636.98 - $1,711.54 Bi-weekly

Position Summary

This is a professional Lead Worker position responsible that will work closely with the Regional Program Supervisor for assisting with the oversight of the unit that provides referral, intake, and support coordination services to developmentally disabled clients and their families.

The Work You Will Do

Provides guidance to staff within the unit by assigning cases, makes, and issues special assignments, assisting with case problems, plan schedule of activities, follows established rules, regulations and procedures. Will complete monthly reports, track assignments, and perform other administrative duties related to the oversight of the area per the Regional Program Supervisor. Administrative duties may relate to completing reports, planning workloads, workflows, deadlines, work objectives and time utilization with employees. Meets with staff regarding assignments, instruction, and follow up actions.

Guides the staff to ensure support plans completed and/or annual status reviews are updated annually by due date.

Guides the staff to ensure that Pre Enrollment crisis requests are processed timely by due date.

Reviews and works with staff to ensure accuracy and timeliness of all unit expenditures to be purchased for client services on the designated forms that will be generated by the Allocation, Budget and Contract System (ABC), and monitors compliance of the mandatory requirements FL Statutes, Florida Administrative Code (FAG) or other regulations.

Reviews collateral documents to ensure client eligibility. Refers to eligibility consultant when appropriate. Works with staff to ensure that all intake procedures are completed within required time frames.

Ensure staff update iConnect for client demographics and other related items in iConnect.

Conducts outreach and/or presentations in the community as needed.

Perform other related duties as assigned.

Minimum Qualifications

• Must have knowledge and at least two years professional work experience with Developmental Disabilities or Mental Illness, or the principles and practices of one of the allied health field principles or one of the rehabilitative sciences.
• Prefer bilingual - fluent in Spanish & English orally and written.
• Must have a valid Driver's License or other efficient means of transportation.
• Experience with public speaking.
• Incumbents may be expected to work during emergency situations or natural disasters.

Knowledge, Skills, And Abilities

Knowledge of:

• Proficient use of Microsoft applications (Excel, Word, Power Point Share Point) and other required computer software applications.

Ability to:

• Solve problems and make decisions.
• Read and interpret laws and regulations.
• Communicate orally and in writing, (face to face, electronically and/or written) information and ideas clearly, concisely and effectively.
• Establish and maintain effective working relationships with consumers, families, providers and staff within and across regions.
• Prioritize and schedule work efficiently, determine work priorities and ensure completion of work assignments.
• Work independently.
• Multi-task and work under pressure.
• Travel with or without accommodation.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.