PMO SPECIALIST - 67056725

State of Florida; Tallahassee (FL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Annual and Sick Leave

Nine paid holidays

State Group Insurance options

Retirement plan options

Flexible Spending Accounts

Tuition waivers

Parental Leave

Job summary

The Agency for Persons with Disabilities seeks a PMO Specialist to lead coordination between program staff, vendors, and SMEs for the CDMS platform. You will manage change requests, document processes, and support system enhancements within the PMO, driving governance and improvements across APD initiatives.

Located in Florida, this professional role requires reporting to the APD office; travel may be required occasionally, with a strong focus on delivering on-time, quality project outcomes.

Qualifications

• At least four years of verifiable related experience in project management.

Responsibilities

• Provide structured project coordination using PMO methodologies, timelines, deliverables, and reporting.
• Collaborate with internal units and external agencies to align projects and resolve barriers.
• Apply PMO practices to guide teams, improve processes, and deliver results.
• Facilitate meetings with agendas, materials, decisions, and action item tracking.

Skills

Project management

Tools

Excel

Word

Project

PowerPoint

SharePoint

Job description

This position is not a Telework position and is required to report to the APD office in the area it serves.

Requisition No: 883345
Agency: Agency for Persons with Disabilities
Working Title: PMO SPECIALIST - 67056725
Pay Plan: Career Service
Position Number: 67056725
Salary: $55,000.00 to $65,000.00 Annually
Posting Closing Date: 09/28/2026

Total Compensation Estimator Tool

Agency For Persons With Disabilities

POSITION: PROJECT MANAGEMENT SPECIALIST III - Career Service

WORKING TITLE: PMO Specialist

POSITION NUMBER: 67056725

OPEN COMPETITIVE OPPORTUNITY

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

Benefits

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).
• Flexible Spending Accounts.
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com .
• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

• Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$55,000.00- $65,000.00 Annually $2,115.38 - $2,500.00 Bi-weekly

Position Summary

This position is responsible for leading coordination between program staff, vendors, and Subject Matter Experts to define requirements, document processes, and support system enhancements for the Agency's Client Data Management System (CDMS) platform. The position manages change requests and deliverable tracking, facilitates testing activities and ensures accurate communication across stakeholders. The position also supports special projects to meet evolving program needs.

The Work You Will Do

This is a professional position located in the Quality and Accountability Division within the Agency for Persons with Disabilities (APD). The Project Management Specialist serves as a key member of the Project Management Office, which is responsible for providing project management services, leadership and strategic direction to ensure Agency project and initiatives align with APD’s mission of supporting individuals with unique abilities. This position plays a critical role in driving Agency-wide project governance, promoting best practices, and advancing initiatives that improve operational performance and service delivery. This position may require occasional travel.

Responsibilities Include

• Providing structured support, coordination, management, and oversight of project scopes, timelines, deliverables, and reporting using approved PMO methodologies, procedures, and templates.
• Collaborating with internal business units, executive leadership, and external state agencies to ensure alignment, resolve barriers, and support successful project outcomes.
• Applying project management and performance improvement techniques to guide project teams, strengthen processes, and ensure results meet stakeholder expectations and Agency strategic priorities.
• Facilitating high-impact meetings and work sessions by developing agendas, preparing materials, documenting decisions, tracking action-items, and ensuring follow-up, visibility, and accountability.
• Monitoring, analyzing, and reporting project performance data, proactively identifying risks, recommending project corrective action plans, and ensuring issues are appropriately escalated and addressed according to PMO procedures and guidelines.
• Supporting cross-team collaboration and fostering a culture of consistency, transparency, and continuous improvement within the Project Management office.
• Maintaining accurate project documentation, records, and SharePoint content to ensure accessibility, compliance, and version control.
• Assisting in developing PMO templates, tools, and standard operating procedures to increase clarity, efficiency, and repeatability across projects.
• Using Microsoft applications such as Excel, Word, Project, PowerPoint, SharePoint or other relevant software and tools available to prepare reports, analyze data, build schedules, and support collaborative project work.
• Providing general administrative and logistical support such as scheduling, preparing presentations, coordinating communications, and managing project artifacts. Performing other duties as assigned.

Minimum Qualifications

• At least four years of verifiable related experience in project management, change management, program planning, or program research. Post-secondary degrees from an accredited college or university may be used as an alternative for the required four years of experience on a year-for-year basis.

Knowledge Of

Knowledge, Skills, And Abilities

• Project Management principles, terminology, and basic methodologies used to support structured project work.
• Organization policies, procedures, and compliance requirements applicable to documentation, reporting, and project coordination.
• Workflow processes, team roles, and cross-functional operations within a business or government environment.
• Microsoft applications such as Excel, Word, Project, PowerPoint, and SharePoint for documentation, data analysis, scheduling, and collaboration.

Ability To

• Apply structured project coordination techniques to support timelines, deliverables, and team accountability.
• Gather, interpret, and present project data to support decision-making and promote visibility of progress and risks.
• Adapt to changing priorities, learn new processes quickly, and work effectively in a dynamic team and PMO environment.
• Follow established procedures, maintain accurate documentation, and ensure consistency, transparency, and professionalism in work products.

Demonstrate Skills In

• Organizing work activities, prioritizing tasks, and managing multiple assignments in a deadline-driven environment.
• Verbal and written communication, including preparing clear documentation, reports, meeting notes, and presentations.
• Building positive working relationships, facilitating discussions, and working collaboratively with diverse stakeholders.
• Problem-solving, including analyzing information, identifying issues, and recommending practical options for resolution.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending on your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.