PMO & Document Controls Specialist (Columbus)

WSP in the U.S.; Columbus (OH); On-site; USD 94,000 - 112,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision coverage

Disability insurance

Life insurance

Retirement savings

Paid sick leave

Paid vacation

Paid parental leave

PTO for bereavement/voting/naturaliz.

Job summary

WSP is seeking a Program Management Office (PMO)/Document Controls staff member to work out of Columbus, OH, supporting the USPS Team. This role involves tracking funding, invoices, document control, and executive reporting to help project managers meet client objectives.

The ideal candidate has 5+ years of admin project support experience, a Bachelor's degree or equivalent, and strong MS Office skills. The position offers a full-time schedule with comprehensive benefits and growth opportunities

Qualifications

• 5+ years of experience in administrative project support.
• Bachelor's degree or equivalent.
• Self-starter capable of leading tasks with little direction.
• Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests and other employees in the office
• Demonstrated advanced skill using Microsoft Office applications with emphasis on Excel, Word and PowerPoint
• Comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
• Excellent interpersonal and written and verbal communication skills
• Initiative to anticipate needs and complete important tasks without being asked
• Ability to prioritize assignments with minimal supervision and strong time management
• Strong team player and confidentiality
• Technological skills for data entry, calendar management, and reporting

Responsibilities

• Track contract and project funding, monthly invoices and update tracking spreadsheets to support project managers and the Program Manager.
• Interface with subcontractors to ensure invoices are submitted on time and according to subcontractor agreements.
• Assist in procurement protocols and checklists with the Program Team.
• Aid project managers in cost and technical proposals and project delivery.
• Documentation management for project or office related materials.
• Deliverable support for submissions, proposals and client/internal reports.
• Provide administrative support to Business Line Leaders and Senior Project Managers in federal programs, including meeting coordination and minutes.
• Provide technical/project assistance, document control, records management and uploading of documents to project websites.
• Analyze and create executive summary tables or reports from large data sets.
• Assist marketing with tracking of RFPs and proposal timelines.
• Adhere to Code of Conduct and use of company funds.
• Perform additional responsibilities as required by business needs.

Skills

Professionalism

Interpersonal skills

Communication skills

Time management

Team player

Discretion

Data entry

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Excel

Word

PowerPoint

Oracle

Adobe Acrobat

Job description

WSP is seeking a Program Management Office (PMO)/Document Controls staff member to work out of Columbus, OH, supporting the USPS Team. This role involves tracking funding, invoices, document control, and executive reporting to help project managers meet client objectives.

The ideal candidate has 5+ years of admin project support experience, a Bachelor's degree or equivalent, and strong MS Office skills. The position offers a full-time schedule with comprehensive benefits and growth opportunities