PMO Coordinator: Drive Project Flow & Deliverables

Fabuwood-Cabinetr; Newark (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Fabuwood-Cabinetr in Newark, NJ is seeking a PMO Coordinator to support the Project Manager and help keep projects moving efficiently. You will create structure, track deadlines, and ensure follow-through across teams while maintaining confidentiality of sensitive information.

In a fast-paced environment, you’ll coordinate schedules, meetings, documents, action items, and day-to-day project needs, helping keep deliverables on track and teams aligned for timely leadership reviews.

Qualifications

• Experience in a project coordinator, PMO support, or similar project-based role.
• Strong organizational and time-management skills with the ability to manage multiple priorities at once.
• Excellent written and verbal communication skills.
• Strong attention to detail with consistent follow-through.
• Comfortable working in a fast-paced, deadline-driven environment where priorities may evolve.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with Asana, SharePoint, or other project-management and collaboration tools is a plus.
• Ability to work independently, take initiative, and know when to elevate questions or concerns.
• Collaborative mindset and ability to work effectively with employees across different teams and levels of the organization.
• A proactive approach—you don't just track what needs to happen; you help make sure it happens.

Responsibilities

• Coordinate meeting logistics and scheduling across internal teams, vendors, and external partners.
• Prepare, organize, format, and distribute project materials, including meeting agendas, notes, status updates, action-item trackers, and supporting documentation.
• Maintain accurate and organized project files, folders, and tracking systems using tools such as Asana and SharePoint.
• Attend project meetings, take clear and actionable notes, document decisions, and ensure next steps and owners are identified.
• Proactively follow up with team members on outstanding action items and commitments.
• Track project deadlines, milestones, and deliverables and provide timely reminders to help keep projects on schedule.
• Assist the Project Manager with gathering and organizing information for project updates, budgets, timelines, and leadership reviews.
• Coordinate communication between departments to help ensure information is shared clearly and projects continue moving forward.
• Help identify missing information, upcoming deadlines, or potential administrative roadblocks before they impact project progress.
• Maintain confidentiality when working with sensitive company, project, vendor, client, or financial information.
• Provide general project support, including data entry, document organization, and other responsibilities as needed.

Skills

Project coordination

PMO support

Organizational skills

Time management

Communication

Microsoft Office

Attention to detail

Proactive / initiative

Tools

Asana

SharePoint

Excel

Job description

Fabuwood-Cabinetr in Newark, NJ is seeking a PMO Coordinator to support the Project Manager and help keep projects moving efficiently. You will create structure, track deadlines, and ensure follow-through across teams while maintaining confidentiality of sensitive information.

In a fast-paced environment, you’ll coordinate schedules, meetings, documents, action items, and day-to-day project needs, helping keep deliverables on track and teams aligned for timely leadership reviews.