Construction PMO Coordinator: Permitting & Project Tracking

Omni Fiber LLC; Port Clinton (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

Omni Fiber LLC in Port Clinton, Ohio is seeking a Project Coordinator to support the PMO and manage daily construction activities, reporting, tracking, permitting, and cross-team communications. This role requires strong organizational skills, attention to detail, follow-through, and the ability to manage multiple project-related priorities in a fast-paced environment.

You will maintain project trackers, organize meeting notes, and ensure timely delivery of engineering deliverables, SOWs, and

Qualifications

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent attention to detail and accuracy in maintaining project data.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications (Excel, Outlook, Word, Teams).
• Ability to learn and effectively use project management, permitting, and tracking systems.
• Ability to communicate professionally with contractors, internal teams, and external stakeholders.
• Strong follow-up skills and the ability to drive items to completion.
• Ability to work independently while collaborating within a PMO team.
• Experience in construction, telecommunications, utility, infrastructure, engineering, or permitting is preferred.

Responsibilities

• Maintain daily production reporting for each construction vendor in a timely and accurate manner.
• Maintain the daily street sheet log, tracking activity, locations, and work status.
• Manage weekly project inputs and ensure data is entered into PMO trackers.
• Monitor permitting activities, engineering deliverables, SOWs, and project milestones.
• Update PM trackers as statuses change to keep information current.
• Participate in weekly project meetings and document delayed notes and action items.
• Distribute weekly meeting notes and related files to the PMO team promptly.
• Assist permitting teams with jurisdictional requirements related to permitting and inspections.
• Coordinate communication with contractors regarding approved permits and conditions.
• Track permit-related requirements and ensure compliance before work starts.
• Provide as-built documentation for permits during project closeout.
• Support project closeout activities and document organization.
• Foster communication and coordination among PMs, permitting, engineering, and vendors.
• Identify discrepancies or risks and escalate to the PMO team.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

MS Office proficiency

PMO systems familiarity

Stakeholder coordination

Follow-up and accountability

Tools

Microsoft Office

Job description

Omni Fiber LLC in Port Clinton, Ohio is seeking a Project Coordinator to support the PMO and manage daily construction activities, reporting, tracking, permitting, and cross-team communications. This role requires strong organizational skills, attention to detail, follow-through, and the ability to manage multiple project-related priorities in a fast-paced environment.

You will maintain project trackers, organize meeting notes, and ensure timely delivery of engineering deliverables, SOWs, and