Deputy Project Manager

Stelvio Inc.; Illinois; On-site; USD 70,000 - 90,000; Full time

Job summary

Stelvio Inc. seeks a Deputy Project Manager to support planning, execution, and coordination of multiple workstreams. The role emphasizes proactive schedule tracking, risk monitoring, and documentation accuracy in line with company policies and industry standards.

You will contribute to vendor coordination, stakeholder communications, and continuous improvement of project processes while adhering to safety and regulatory requirements across projects.

Qualifications

• CAPM certification or equivalent project management coursework is helpful.
• 2–5 years of experience in coordination, analyst, or project support roles.
• Exposure to infrastructure, technology, or engineering projects is an asset.

Responsibilities

• Coordinate and support project oversight and day-to-day coordination of assigned workstreams.
• Track schedules, deliverables, documentation, and task progress to ensure deadlines are met.
• Assist with budget tracking, forecasting, and preparation of project invoices.
• Maintain risk logs and escalate issues as needed.
• Support quality assurance by checking deliverables for completeness and compliance with project standards.
• Provide updates to project managers, senior leaders, and clients as directed.
• Collaborate with internal SMEs and external vendors for task execution.
• Prepare meeting minutes, action item logs, and presentation materials for stakeholders.

Skills

Coordination

Communication

Collaboration

Organization

Education

CAPM certification or coursework

Tools

MS Project

Smartsheet

MS Office

Job description

The Deputy Project Manager is responsible for supporting the planning, execution, and coordination of assigned workstreams or tasks within a project. This role requires a proactive approach to tracking schedules, monitoring risks, and ensuring documentation accuracy while maintaining compliance with company policies and industry standards. The Deputy Project Manager contributes to effective vendor coordination, stakeholder communication, and continuous improvement of project processes. Employees in this role must adhere to all company safety procedures and operational protocols to ensure standards are met.

Key Responsibilities:

• Project Management & Execution
• Support project oversight and day-to-day coordination of assigned workstreams.
• Track schedules, deliverables, documentation, and task progress to ensure deadlines are met.
• Assist with budget tracking, forecasting, and preparation of project invoices.
• Maintain risk logs and escalat…
• Support quality assurance by checking deliverables for completeness and compliance with project standards.
• Provide updates to project managers, senior leaders, and clients as directed.
• Coordinate with internal SMEs and external vendors for task execution.
• Participate in meetings, prepare reports, and document progress.
• Prepare meeting minutes, action item logs, and presentation materials for stakeholders.
• Collaborate with cross-functional teams to support overall project delivery.
• Safety, Compliance & Regulatory Adherence
• Follow all company safety protocols, industry standards, and regulatory guidelines.
• Ensure project records, logs, and documentation are maintained in compliance with internal audit requirements.
• Support adherence to quality and safety protocols during project execution.
• Complete mandatory safety training and refreshers as required.
• Specialized Project-Specific Tasks
• Assist in implementing new project management processes and tools.
• Learn and apply project planning fundamentals (budgeting, scheduling, risk management).
• Support vendor onboarding, task coordination, and contract administration activities as required.
• Help maintain change request logs and issue registers; escalat items as needed.
• Other Duties as Assigned
• Perform additional project-related responsibilities in support of the PMO and project leadership.

Required Qualifications:

Education

• CAPM certification or equivalent project management coursework is helpful.

Experience

• 2–5 years of experience in coordination, analyst, or project support roles.
• Exposure to infrastructure, technology, or engineering projects is an asset.

Technical Skills

• Familiarity with project planning and tracking tools (e.g., MS Project, Smartsheet, or equivalent).
• Proficiency with MS Office Suite (Excel, PowerPoint, Word).
• Ability to prepare project reports, dashboards, and risk logs.

Certifications

• None required; PMP or CAPM certification considered an asset.

Preferred Qualifications

• PMP certification in progress or interest in pursuing it.
• Familiarity with invoicing and budget-tracking processes.

Behavioral Skills:

• Organization & Reliability: Keeps tasks on track, meets deadlines, and ensures follow-through.
• Proactive Learning: Seeks feedback, asks questions, and develops knowledge of project management practices.
• Communication: Clearly and professionally shares updates with stakeholders.
• Collaboration: Works effectively with cross-functional teams and external vendors.

Physical Requirements:

• Primarily office-based, with the possibility of field visits depending on project needs.
• May involve collaboration across multiple sites, vendors, or client locations.
• Standard business hours with occasional overtime to meet project deadlines.