Plant Operations Coordinator

StoneRidge Senior Living Community

Mystic (CT)

On-site

USD 34,000 - 39,000

Full time

4 days ago

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Benefits offered by this job

Daily Pay (Optional)

Annual Raise (Based on Performance)

Annual Bonus

College Scholarships for Staff and Dep

Generous PTO and Sick Time

Paid Holidays Off

x1.5 pay for Holidays worked

401(k) with company match

Employer Paid Life insurance

AD&D insurance

Long-term & Short Term disability

HSA/FSA Account Options

Employee Assistance; Discount Program

Job summary

StoneRidge Senior Living Community in Mystic, CT is seeking a full-time Plant Operations Coordinator to support the facilities services department. You will handle work orders, coordinate vendors and residents, and assist with budgets and capital projects.

The role requires strong organizational skills, experience with WorxHub and accounting processes, and excellent communication with residents, staff, and vendors. A college-level background is preferred and on-site work is required.

Qualifications

Associate’s degree in business or related field or 4 years equivalent work experience preferred.
Basic knowledge of CCRCs, Healthcare settings and Memory Care facilities.
Knowledge of Amazon Business.
Proficient with various accounting processes.
Strong organization and multitasking abilities.
Resourcefulness under pressure.
Clear verbal and written communication.
Strong computer skills and aptitude.
Experience with phone systems (VoIP, Avaya).

Responsibilities

Assist Facilities Manager with administrative functions in the Facilities Department.
Input requests into WorxHub work order system for Staff and Resident concerns.
Handle communication with residents and families on work orders.
Schedule IT, maintenance and grounds technicians.
Assist with scheduling and tracking of special projects.
Coordinate subcontractors’ access to apartments as needed.
Manage purchasing, inventory, accounts payable, resident billing, shipping and receiving.
Create and track purchase orders for operations budget and major capital projects.
Collaborate with Finance and Facilities Directors on budgets and Capex.
Assist with capital project submittals, RFPs and proposal reviews.

Skills

Organization

Multitasking

Communication

Computer skills

Phone systems

Education

Associate’s degree in business or related field

4 years equivalent work experience

Tools

WorxHub

Asset Management system

AP Express

Sharepoint

Security Management system

Microsoft Office

Job description

Schedule: Full-time, 40-hours/week; Monday-Friday, 8:00am-4:30pm (occasional on-call responsibilities)

Pay:$25-$28 per hour

Who We Are:

Walk through our doors and see the difference in the future with senior living and care. Set on thirty-two beautiful acres,StoneRidgeis located just two miles from the riverfront and less than three miles from downtown Mystic, CT. When you work atStoneRidge, you have a front-row seat to the amazing life stories of the wisest people on earth. What's more, you are part of an extraordinary company-one that's investing in the future of senior living by investing in you. Don't just do a job. Be part of an extraordinary life!

Looking ahead, we're excited to expand our community with new living spaces, along with enhanced dining and wellness programs that will enrich the lives of those we serve—and create even more opportunities for our team. As we grow, so do the possibilities for professional development and career advancement. Whether you're just starting your career or looking to take the next step, there’s never been a better time to join our team!

What We Offer:

Daily Pay (Optional)
AnnualRaise(Based on Performance Review)
AnnualBonus
College Scholarshipsfor Staff and Dependents
GenerousPTO and SickTime *
Paid HolidaysOff *
x1.5 pay for Holidays worked
401(k)with company match
Employer PaidLife insurance *
AD&D insurance **
Long-term & Short Term disability insurance *
HSA/FSA Account Options *
Employee Assistance; Discount Program

* Depends on employment classification

General Summary:

The Plant Operations Coordinator is responsible for aiding with the overall planning, development, organization and implementation of services and procedures within the facilities services department. This role primarily handles state and federal compliance, routine safety inspection visits, and the associated paperwork. This position is the primary intake for both staff and resident work ticket requests. This position assists with new resident move-ins in accordance with established policies and procedures of StoneRidge.

Primary Responsibilities:

Takes direction from the Facilities Manager and Facilities Director with all administrative functions in the Facilities Department.
Input requests into the WorxHub work order system for both Staff and Resident concerns. This includes opening and closing work orders, assigning the proper technician(s) and tracking the time and material expended.
Handle direct communication with residents and their families regarding work order statuses and schedules.
Schedule appointments for I.T., maintenance technicians, and grounds technicians.
Assist with the scheduling and tracking of special projects.
Coordinate and schedule subcontractors’ access to apartments when necessary
Manage purchasing, inventory, accounts payable, resident billing, shipping and receiving
Create and track purchase order numbers for the operations budget and for major capital projects.
Manage and track resident committee budgets and reconcile receipts, e.g., Woodshop Committee
Work with the Director of Facilities on capital and operation expenses/budget
Collaborate with Finance, Executive and Facilities Directors on achieving Capex budget.
Assist with capital project submittals, RFPs, and proposal reviews
Coordinate interdepartmental functions and services. E.g, event set ups, new resident move-ins, etc.
Create additional work proposals for apartment upgrades such as flooring, electrical, paint, plumbing, kitchen cabinets, etc. Collect payment, schedule work, follow through to completion.
Maintains knowledge of and ability to proficiently use all necessary computer systems, including but not limited to: Microsoft Office, WorxHub, Asset Management system, AP Express, Sharepoint, Security Management system (cameras, card access)
Recommend improvements and offer suggestions as appropriate.
Utilizes time in an efficient manner, completing duties in a timely fashion.
Participate in the orientation and development of new employees.
Prepare name badges and key fobs for residents and staff.
Maintains skills and competencies utilized in work areas.
Performs other duties as assigned

Other Duties:

Attends in-service training and education sessions, as assigned.
Maintain confidentiality of all pertinent resident care information to assure HIPAA policies are followed and resident rights are protected. Respects and maintains resident confidentiality. Follows all aspects of Standards of Conduct and Corporate Compliance.
Reports all incidents/accidents immediately. Reports all unsafe/hazardous conditions equipment immediately. Ensure established safety regulations are followed
Participates in quality assurance and continuous improvement programs.

Qualifications:

Associate’s degree in business or related field or 4 years equivalent work experience preferred.
Basic knowledge of with CCRCs, Healthcare settings and Memory Care facilities
Knowledge of Amazon Business
Proficient with various accounting processes
Strong organization and multitasking abilities
Resourcefulness under pressure
Clear verbal and written communication
Strong computer skills and aptitude.
Experience with phone systems (voice over IP, Avaya)

Physical Requirements / Working Conditions:

Moderate physical effort; must be able to lift 20 pounds; must be able to walk, stand and stoop for an extended period of time (over 80% of the time); exposure to a variety of chemicals and dust daily; may be exposed to the HBV and HIV viruses.

*Please Note:Consideration for an interview requires a resume be submitted with this application.

All new hires must be able to pass our preemployment screening process, which includes a fitness for duty physical, criminal background check, drug test, and employment references as required by a licensed residential care facility.

EEO Employer

Job Info