Plant Operations Concierge & Administrative Specialist

The Forum at Rancho San Antonio; Cupertino (CA); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) with company match

PTO & Holidays

Referral bonus

Tuition reimbursement

Job summary

The Forum at Rancho San Antonio in California is seeking a Plants Ops Administrative professional to provide executive-level support to the Plant Operations Director and leadership team. You will help manage invoices, coordinate the work order system, and contribute to CAPEX documentation.

Daily tasks include scheduling, maintaining electronic records in WorxHub, assisting with preventive maintenance, and serving as the first contact for residents and contractors.

Qualifications

• Experience with accounts payable and bookkeeping using department budget management system.
• Strong communication with residents, families and staff.
• Willingness to work with the elderly.
• Proficient with WordPerfect and Excel; calendar management.

Responsibilities

• Be first point of contact for the Resident Help Desk during normal working hours.
• Coordinate contractors: check-in, scheduling, invoices and follow-ups.
• Assist Plant Ops Director and Associate Director with various duties and requests.
• Handle calls from Front Desk that require immediate attention and escalate as needed.
• Maintain WorxHub profiles and update resident information; track work orders.

Skills

WordPerfect

Excel

Calendar management

Accounts payable

Customer communication

Tools

WorxHub

PO system

Job description

The Forum at Rancho San Antonio in California is seeking a Plants Ops Administrative professional to provide executive-level support to the Plant Operations Director and leadership team. You will help manage invoices, coordinate the work order system, and contribute to CAPEX documentation.

Daily tasks include scheduling, maintaining electronic records in WorxHub, assisting with preventive maintenance, and serving as the first contact for residents and contractors.