Plant Operations Admin & Executive Support

All Jobs bv; Cupertino (CA); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

HSA and FSA options

Life and Disability coverage

Voluntary Accident, Critical Illness,

Identity & Fraud Protection

Pet Insurance

401(k) with company match

Referral Bonus Program - Up to $500

Generous PTO, Paid Holidays and Bereav

Tuition Reimbursement Program

Career Advancement Opportunities

Job summary

THE FORUM is seeking a Plants Ops Administrative to provide executive-level support to the Plant Operations Director and leadership. You will process invoices, manage the work order system and quality reports, schedule departmental meetings, and assist with CAPEX documentation and preventive maintenance coordination.

Be the first point of contact for residents and contractors, maintain WorxHub profiles, and ensure accurate filing and budgeting records.

Qualifications

• Knowledge of Word Perfect, Excel and calendar management.
• Accounts payable experience.
• Bookkeeping and financial record keeping using the department budget management system.

Responsibilities

• Be first point of contact for the Resident Help Desk during normal working hours.
• Main point of contact for contractors (check-in, scheduling, and collecting invoices).
• Assist Plant Ops Management staff with various duties and requests as needed.
• Handle all calls from the Front Desk staff that require immediate attention.
• Add, remove and update resident profiles in Worxhub.
• Place orders for supplies for department needs through PO system after management approval.
• Take resident complaints and work with team members to resolve issues.
• Maintain an accurate and organized filling system.
• Match up invoices with material requisitions and delivery slips.
• Maintain financial records using department budget management system.
• Oversee charge slips/credit slips for residents and Sales Office; log accordingly.
• Checkbook maintained on a weekly basis and coded to appropriate account.
• Assist with planning, entering information, and maintaining WorxHub.
• Follow up on all work orders and call back residents/managers on status.

Skills

Account Payable Experience

Bookkeeping

Communication skills

Minimal supervision

Work with elderly

Tools

Word Perfect

Excel

Calendar software

Job description

THE FORUM is seeking a Plants Ops Administrative to provide executive-level support to the Plant Operations Director and leadership. You will process invoices, manage the work order system and quality reports, schedule departmental meetings, and assist with CAPEX documentation and preventive maintenance coordination.

Be the first point of contact for residents and contractors, maintain WorxHub profiles, and ensure accurate filing and budgeting records.