Plant Operations Admin & Events Coordinator

Baltimore Aircoil; Madera (CA); On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Benefits package

Annual bonus incentive

Job summary

Talentify in Madera, CA is seeking an Administrative Coordinator to provide office administration for the Madera Leadership Team. The role centers on front desk contact with employees, candidates, vendors, and visitors, coordinating visits, events, and HR-related onboarding materials.

You will manage supplies, communications, meetings, and document retention, support EHS training records, and help with workforce documentation.

Qualifications

• Two plus years of experience in a professional office environment.
• Ability to handle confidential information with discretion.
• Strong time management and multi-tasking abilities.
• Proactive and precise with documentation.

Responsibilities

• Serve as primary front office contact for employees, candidates, customers, vendors, contractors, and visitors.
• Coordinate visitor management, including facility access and conference room preparation.
• Assist HR with onboarding materials, employee records, attendance tracking, and awards programs.
• Manage office supplies, breakroom supplies, printing resources, mail distribution, and equipment service.
• Support communications with bulletin boards and town hall presentations.
• Coordinate meetings, training, events, and leadership meetings.
• Support EHS programs by maintaining training records and PPE inventory.
• Maintain and organize records including audit, inspection, and KPI data.

Skills

Office management

Time management

Organization

Collaboration

Customer focus

Written communication

Microsoft Office

Discretion with confidential info

Analytical problem solving

Office experience

Tools

Excel

Word

PowerPoint

Job description

Talentify in Madera, CA is seeking an Administrative Coordinator to provide office administration for the Madera Leadership Team. The role centers on front desk contact with employees, candidates, vendors, and visitors, coordinating visits, events, and HR-related onboarding materials.

You will manage supplies, communications, meetings, and document retention, support EHS training records, and help with workforce documentation.