Plant Office Administrator

Vulcan Materials Company; Lake Bluff (IL); On-site; USD 45,000 - 55,000; Full time

Job summary

Vulcan Materials Company seeks a Plant Office Administrator in Lake Bluff, IL, to manage customer orders, perform daily administrative tasks, and prepare financial reports. This full-time role offers a competitive salary and a supportive company culture focused on safety and employee development.

Benefits

Health Benefits

Paid vacation

401(k) with company match

Training and Development programs

Qualifications

• Experience in bookkeeping or accounting preferred.
• Proficiency with computers and technology.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate customer orders and assist in dispatch coordination.
• Handle administrative tasks for the plant manager.
• Prepare monthly financial information and reconcile time cards.

Skills

Bookkeeping

Accounting Principles

Technology Skills

Interpersonal Skills

Integrity

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description - Plant Office Administrator (2500017Z)

This position will be based in Vernon Hills, IL

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. Joining Vulcan means starting an exciting career where you can make a difference for millions of people nationwide.

Our culture encourages career development, rewards excellence, and values diversity. Every Vulcan team member lives the Vulcan Way: doing the right thing, the right way, at the right time.

What You’ll Do:

1. Coordinate Customer Orders: Weigh customer trucks, provide timely and accurate tickets, ensure smooth traffic flow, assist in dispatch coordination, verify ticket accuracy, and ensure proper loading of customer trucks.
2. Perform Daily Plant Duties: Handle administrative tasks such as purchase orders, payables, time cards, fuel receipts, bank deposits, cost tracking, and reporting for the plant manager.
3. Prepare Monthly Financial Information: Compile month-end closing data, analyze margin and cost statements, and reconcile time cards for all plant personnel.
4. Serve as Plant Contact: Greet guests, answer phones, direct inquiries, and backup scale clerk duties when needed.
5. General Office Management: Maintain inventory levels, order materials, prepare correspondence and reports, and collaborate with HR and Safety departments on personnel and safety issues.
6. Additional Responsibilities: Perform other duties as assigned.

Skills You’ll Need:

• Experience: Bookkeeping, accounting, or related experience preferred.
• Knowledge of Accounting Principles: Fundamental understanding of accounting and office procedures.
• Technology Skills: Proficiency with computers, cell phones, Microsoft Word, and Excel.
• Interpersonal Skills: Excellent communication skills and ability to interact at all organizational levels.
• Integrity: Act honestly, promote policies, and hold yourself and others accountable.

What You’ll Like About Us

• Great Company Culture: Focused on excellence, trust, teamwork, and open communication.
• Safe Environment: Industry leader in health and safety standards.
• Meaningful Work: Contribute to building roads, schools, hospitals, airports, and housing across the U.S.
• Health Benefits: Medical, dental, vision, prescriptions, FSA, HSA, life and disability insurance, wellness programs.
• Rest and Relaxation: Paid vacation, personal days, holidays.
• Future Preparation: 401(k) with company match.
• Training and Development: Programs to support employee growth and goal achievement.

Compensation: Salaried position with an annual salary range of $45,000 to $55,000, based on skills, experience, and market data.

Vulcan Materials Company is committed to diversity and equal employment opportunity, considering all qualified applicants regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, veteran status, or disability.

Additional Details:

• Job Title: Administrative Support
• Location: Illinois-Lake Bluff
• Organization: GM - IL
• Schedule: Full-time
• Posting Date: May 19, 2025

Vulcan Materials Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration without discrimination based on protected characteristics.