Plant HR & Admin Assistant

AB Mauri Food Inc; Wilsonville (OR); On-site; USD 52,000 - 76,000; Full time

Job summary

AB Mauri Food Inc is seeking an HR/Administrative professional to provide comprehensive support across HR, accounting and safety functions. Responsibilities include onboarding, payroll verification for hourly staff, benefits support, safety program administration, and general office duties.

The role requires strong communication, confidentiality, and organizational skills, with ability to work both independently and with teams in a fast-paced plant environment.

Qualifications

• Associates degree in HR or business or equivalent experience.
• 1–3 years related experience in HR or administrative roles.
• Strong knowledge of MS Office and data entry procedures.

Responsibilities

• Answer phones and greet visitors; coordinate meetings.
• Enter production batches into LX; work with staff accountant to resolve issues.
• Maintain LX instructions binder for batch entry and inventory adjustments.
• Enter receiving; perform inventory adjustments to maintain lot control.
• Assist maintenance with Mainsaver software for parts inventory and PM records.
• Administer plant safety, health and environment programs.
• Create sample order shipment documents and coordinate vendor checks.

Skills

Communication

Confidentiality

Organizational skills

Teamwork

MS Office

Education

Associates degree in HR or business

Tools

Mainsaver

LX batch system

Microsoft Office (Word/Excel/Outlook/PowerPoint)

Job description

POSITIONOBJECTIVE:Provide HR and Administrative support consistently and effectively. Assist Accounting and Safety, Health, Environmental departments enabling them to achieve departmental objectives.KEY RESULT AREAS:PERFORMANCE STANDARDS:Core ValuesContinuously exhibit and set the example for others in display of Company values: Customer Centric, Ambitious, Proactive, Innovative, Collaborative and Accountable.AdministrativeAnswer phonesEntering production batches into LX daily; coordinate with staff accountant to review batch entry and work with production to correct any errorsMaintain binder with LX instructions for batch entry and inventory adjustments.Enter receiving.Perform Inventory adjustments as needed to maintain lot control and tracking.Assist Maintenance with Mainsaver software: parts inventory, preventive maintenance records, receiving purchase orders.Assist with the administration of plant safety, health, and environment programs.Create sample order shipment documents.Greet and check-in vendors, drivers, and guests.Schedule meetingsInventory and reorder all office supplies.Inventory and reorder all cafeteria supplies.Point of contact for planning and deployment of hardware/software projects, improvements, and installationsCoordinate employee engagement programs off and on-site.Coordinate community involvement programs.Be a note taker for meetings.Human ResourcesComply with HR policies and procedures.Comply with relevant employee laws.Process new hire paperwork/ on boarding and termination paperwork.Proactively develop and promote trust and open and effective communication between employees, their managers and the Company.Assist in providing effective and ongoing employee training programs.Ensure that Company policies & procedures are complied with and enforced in a consistent manner.Assist all managers with employee relations incidents.Maintain excellent working relations with employees.Assist in the recruiting and onboarding process, ensuring that high quality candidates are recruited and retained.Assist managers regarding employee performance and any deviations in performance that may require disciplinary action.Work with the Plant Leadership Team to establish proactive strategies to facilitate positive employee relations and improve employee engagement.Manage the attendance tracking system.Respond to employee questions regarding benefits and assist them with enrolment.Assist with creating and updating position charters for all positions.Verify payroll for hourly employees.Assist in employee investigations as needed.SafetySafety is mandatory for both personal safety and the safety of others.Complete all forms, checklists and documentation required by Company policies and procedures.Help always endorse and maintain a safe culture.Be a safety committee member.Track training, sending out monthly training list, and post training materials on the training board.QualityEnsure administrative work is free of errors and done in an efficient manner.OtherOther duties as assigned.A COMBINATION OF THE LISTED SKILLS AND KNOWLEDGE IS PREFERREDAssociates degree in HR or business and 1 – 3 years related experience and/or training, or equivalent combination of education and experience in Human Resources.Proficiency with Microsoft Office Word, Excel, Outlook and PowerPoint.Excellent verbal and written communication skills.High level of confidentiality is required.Ability to maintain composure and pleasant manner under pressure.Good organizational skills.Customer service orientatedAbility to work independently and in teams.WORKING CONDITIONS:Standard office environment.OTHER FACTORSMinimal travel is required.Schedule may vary depending upon plant schedule and if HR presence on shifts is required.Occasional Overtime is required.