Plant Administrative Assistant & HR Support

Alabama Power Company; Quinton (AL); On-site; USD 35,000 - 55,000; Full time

Job summary

Alabama Power Company in Alabama is seeking an Administrative Assistant to support Plant Miller with a broad range of administrative duties, including timekeeping, expense reporting, records management, and calendar coordination. The role emphasizes confidentiality, professionalism, and superior customer service.

Primary responsibilities include supporting HR and hiring processes, organizing meetings and travel, processing invoices, and ensuring policy-compliant documentation.

Qualifications

• High School Diploma highly desired.
• 3-5 years’ experience in an administrative support role.
• Additional training and/or experience in relevant skills is preferred.
• Excellent listening and telephone communication skills.
• Strong organization, prioritization, and time management skills.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Excellent computer skills with proficiency in Word, Excel, PowerPoint and Outlook.
• Proficient with MAXIMO, ORACLE, POWERPLANT or have demonstrated the ability to learn and use other computer systems.
• Must be able to work efficiently with minimum supervision.
• Ability to analyze, make decisions and anticipate next steps.
• Ability to resolve issues within the scope of information and authority and to refer to others, as appropriate.
• Ability to complete tasks accurately and within timelines.
• Ability to handle sensitive and confidential information appropriately.

Responsibilities

• Managing timekeeping and expense reporting while ensuring compliance with Corporate Policies and General Accounting Procedures
• Providing administrative support to management with professionalism and confidentiality
• Providing excellent customer service with an eagerness to support internal and external customers
• Managing records and files while ensuring compliance with record retention policies
• Supporting meetings with calendar management, catering, and as a scribe when requested
• Managing travel arrangements for management
• Maintaining and ordering office supplies and other office and general administrative needs
• Assist in the tabulation, tracking, and development of reports (i.e. HR, fuels, etc.)
• Coordinating, organizing, planning, and executing meetings and events at the plant level
• Coordinating plant tours
• Supporting Human Resource and Hiring Managers with administrative support for interviews
• Supporting welcoming and orientation of new employees
• Processing incoming/outgoing mail
• Managing administrative building meeting room calendars
• Maintain internal/external contact lists as well as other information and files
• Creat Purchase Requisitions and Reconcile Invoices
• Submit training course complettions for department
• Handle all phases of contractor critical area access requests and revocations.

Skills

Listening

Telephone skills

Organization

Time management

Verbal communication

Written communication

Customer service

Interpersonal skills

Confidentiality

Decision making

Problem solving

Education

High School Diploma

Tools

MS Office

MAXIMO

ORACLE

POWERPLANT

Job description

Alabama Power Company in Alabama is seeking an Administrative Assistant to support Plant Miller with a broad range of administrative duties, including timekeeping, expense reporting, records management, and calendar coordination. The role emphasizes confidentiality, professionalism, and superior customer service.

Primary responsibilities include supporting HR and hiring processes, organizing meetings and travel, processing invoices, and ensuring policy-compliant documentation.