Administrative Assistant- Plant Miller

Alabama Power Company; Quinton (AL); On-site; USD 35,000 - 55,000; Full time

Job summary

Alabama Power Company in Alabama is seeking an Administrative Assistant to support Plant Miller with a broad range of administrative duties, including timekeeping, expense reporting, records management, and calendar coordination. The role emphasizes confidentiality, professionalism, and superior customer service.

Primary responsibilities include supporting HR and hiring processes, organizing meetings and travel, processing invoices, and ensuring policy-compliant documentation.

Qualifications

• High School Diploma highly desired.
• 3-5 years’ experience in an administrative support role.
• Additional training and/or experience in relevant skills is preferred.
• Excellent listening and telephone communication skills.
• Strong organization, prioritization, and time management skills.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Excellent computer skills with proficiency in Word, Excel, PowerPoint and Outlook.
• Proficient with MAXIMO, ORACLE, POWERPLANT or have demonstrated the ability to learn and use other computer systems.
• Must be able to work efficiently with minimum supervision.
• Ability to analyze, make decisions and anticipate next steps.
• Ability to resolve issues within the scope of information and authority and to refer to others, as appropriate.
• Ability to complete tasks accurately and within timelines.
• Ability to handle sensitive and confidential information appropriately.

Responsibilities

• Managing timekeeping and expense reporting while ensuring compliance with Corporate Policies and General Accounting Procedures
• Providing administrative support to management with professionalism and confidentiality
• Providing excellent customer service with an eagerness to support internal and external customers
• Managing records and files while ensuring compliance with record retention policies
• Supporting meetings with calendar management, catering, and as a scribe when requested
• Managing travel arrangements for management
• Maintaining and ordering office supplies and other office and general administrative needs
• Assist in the tabulation, tracking, and development of reports (i.e. HR, fuels, etc.)
• Coordinating, organizing, planning, and executing meetings and events at the plant level
• Coordinating plant tours
• Supporting Human Resource and Hiring Managers with administrative support for interviews
• Supporting welcoming and orientation of new employees
• Processing incoming/outgoing mail
• Managing administrative building meeting room calendars
• Maintain internal/external contact lists as well as other information and files
• Creat Purchase Requisitions and Reconcile Invoices
• Submit training course complettions for department
• Handle all phases of contractor critical area access requests and revocations.

Skills

Listening

Telephone skills

Organization

Time management

Verbal communication

Written communication

Customer service

Interpersonal skills

Confidentiality

Decision making

Problem solving

Education

High School Diploma

Tools

MS Office

MAXIMO

ORACLE

POWERPLANT

Job description

Administrative Assistant Operating Company: Alabama Power Company — Plant Miller

Description

The Administrative Assistant will provide administrative support to Plant Miller. This position will also work with other Administrative Assistants in providing support to the overall plant. Duties include but are not limited to:

• Managing timekeeping and expense reporting while ensuring compliance with Corporate Policies and General Accounting Procedures
• Providing administrative support to management with professionalism and confidentiality
• Providing excellent customer service with an eagerness to support internal and external customers
• Managing records and files while ensuring compliance with record retention policies
• Supporting meetings with calendar management, catering, and as a scribe when requested
• Managing travel arrangements for management
• Maintaining and ordering office supplies and other office and general administrative needs
• Assist in the tabulation, tracking, and development of reports (i.e. HR, fuels, etc.)
• Coordinating, organizing, planning, and executing meetings and events at the plant level
• Coordinating plant tours
• Supporting Human Resource and Hiring Managers with administrative support for interviews
• Supporting welcoming and orientation of new employees
• Processing incoming/outgoing mail
• Managing administrative building meeting room calendars
• Maintain internal/external contact lists as well as other information and files
• Creat Purchase Requisitions and Reconcile Invoices
• Submit training course complettions for department
• Handle all phases of contractor critical area access requests and revocations.

Education Requirements JOB DUTIES & RESPONSIBILITIES

• High School Diploma highly desired

Experience Requirements

• 3-5 years’ experience in an administrative support role
• Additional training and/or experience in relevant skills is preferred

Knowledge, Skills & Abilities

• Excellent listening and telephone communication skills
• Strong organization, prioritization, and time management skills
• Excellent verbal and written communication skills
• Excellent customer service and interpersonal skills
• Excellent computer skills with proficiency in Word, Excel, PowerPoint and Outlook
• Proficient with MAXIMO, ORACLE, POWERPLANT or have demonstrated the ability to learn and use other computer systems
• Must be able to work efficiently with minimum supervision
• Ability to analyze, make decisions and anticipate next steps
• Ability to resolve issues within the scope of information and authority and to refer to others, as appropriate
• Ability to complete tasks accurately and within timelines
• Ability to handle sensitive and confidential information appropriately

Behavioral Attributes

• Must be able to effectively interact with all levels of management.
• Team player and model Our Values.
• Confidentiality, integrity, initiative, and professionalism
• Positive attitude and a commitment to providing excellent customer service
• Self-motivated in job duties and personal development
• Disciplined and adaptable

Alabama Power provides safe, reliable, and affordable electricity to 1.5 million customers across the lower two-thirds of Alabama.

For more information, visit www.AlabamaPower.com and connect with the company on Facebook (Facebook.com/AlabamaPower), Twitter (Twitter.com/AlabamaPower), LinkedIn (Linkedin.com/company/alabama-power), and Instagram (Instagram.com/alabamapower).

Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers’ and communities’ needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .

Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and benefits will also be provided during the hiring process.

Southern Company is an equal opportunity employer where an applicant’s qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Identification: 22570

Job Category: Administrative & Clerical

Job Schedule: Full time

Company: Alabama Power