Planning and Grants Specialist 2026-01969

State of Wyoming; Cheyenne (WY); On-site; USD 60,000 - 80,000; Full time

Job summary

State of Wyoming is seeking a Planning and Grants Specialist within the Public Health Preparedness and Response unit. You will support the Hospital Preparedness Program, assist in developing emergency response plans, and help train healthcare coordinators and PHRCs.

The role involves exercising planning, AAR/IP input, and producing deliverables for annual plans and cooperative agreements, with a focus on clear communications and stakeholder coordination.

Qualifications

• Master Exercise Practitioner (MEP) or FEMA Planning Practitioner Program preferred.
• Bachelor’s degree in planning, emergency management, or closely related field, or 0–3 years of related work experience.
• Completion of FEMA coursework IS-100.c, IS-700.b, IS-800.d, IS-235.c, IS-242.c, IS-120.c, IS-906.

Responsibilities

• Assist the HPP Manager with projects related to emergency preparedness and response.
• Under the direction of the Planning Manager, complete, evaluate, maintain, and update Public Health Emergency Preparedness and Response Plans.
• Communicate complex technical concepts in lay terms to ensure clear communication with stakeholders.
• Provide technical assistance to Public Health Response Coordinators (PHRCs) and Healthcare Coordinators (HCCs).
• Participate in exercise planning, drills, exercises, and input into After-Action Reports (AARs) and Improvement Plans (IPs).
• Contribute to PHPR planning and training efforts and HCC planning and training efforts.
• Assist in development of PHPRs and HPPs annual cooperative agreement, work plans and annual reporting.
• Contribute to Deliverable Guidance for CRIs, local jurisdictions, and tribes; follow through to completion.
• Participate in data collection, performance measures tracking, verification, and reporting.
• Ensure compliance with federal emergency programs and identify risks by monitoring milestones.

Education

Bachelor’s degree in planning, emergency management, or closely related field

Master Exercise Practitioner (MEP) or FEMA Planning Practitioner Program completed

Completion of FEMA coursework: IS-100.c, IS-700.b, IS-800.d, IS-235.c, IS-242.c, IS-120.c, IS-906

Job description

General Description

The Planning and Grants Specialist is a member of the Planning Team within the Public Health Preparedness and Response (PHPR) Unit. The duties include assisting the Hospital Preparedness Program (HPP) Manager with administrative duties, assisting the Planning Manager with emergency response plans, training on all facets of emergency preparedness, developing exercises to test emergency plans, and providing technical assistance to Healthcare Coordinators (HCCs) and Public Health Response Coordinators (PHRCs) with plan development.

[e-mail]

• Assist the HPP Manager with projects related to emergency preparedness and response.
• Under the direction of the Planning Manager, complete, evaluate, maintain, and update as appropriate Public Health Emergency Preparedness and Response Plans.
• Communicate complex technical concepts in lay terms; ensure clear and concise communication between the program and stakeholders.
• Provide technical assistance to Public Health Response Coordinators (PHRC’s) and Healthcare Coordinators (HCC’s).
• Participate in exercise planning, drills, exercises, and provide input into the development of After-Action Reports (AARs) and Improvement Plans (IPs) as requested.
• Participate in and contribute to PHPR planning and training efforts.
• Participate in and contribute to HCC planning and training efforts.
• Participate in the development of PHPRs’ and HPPs’ annual cooperative agreement application, work plan development, and annual reporting.
• Contribute to the development of the “Deliverable Guidance” for CRIs, local jurisdictions, and tribes, and follow through to completion.
• Participate in the identification, meeting, tracking, verification, and reporting of performance measures, as well as data collection.
• Ensure compliance with the federal emergency programs.
• Identify and mitigate risks by monitoring project milestones and providing recommendations.

Description And Functions

The Planning and Grants Specialist is a member of the Planning Team within the Public Health Preparedness and Response (PHPR) Unit. The duties include assisting the Hospital Preparedness Program (HPP) Manager with administrative duties, assisting the Planning Manager with emergency response plans, training on all facets of emergency preparedness, developing exercises to test emergency plans, and providing technical assistance to Healthcare Coordinators (HCCs) and Public Health Response Coordinators (PHRCs) with plan development.

Open Until Filled

General Description

The Planning and Grants Specialist is a member of the Planning Team within the Public Health Preparedness and Response (PHPR) Unit. The duties include assisting the Hospital Preparedness Program (HPP) Manager with administrative duties, assisting the Planning Manager with emergency response plans, training on all facets of emergency preparedness, developing exercises to test emergency plans, and providing technical assistance to Healthcare Coordinators (HCCs) and Public Health Response Coordinators (PHRCs) with plan development.

[e-mail]

ESSENTIAL FUNCTIONS

The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

• Assist the HPP Manager with projects related to emergency preparedness and response.
• Under the direction of the Planning Manager, complete, evaluate, maintain, and update as appropriate Public Health Emergency Preparedness and Response Plans.
• Communicate complex technical concepts in lay terms; ensure clear and concise communication between the program and stakeholders.
• Provide technical assistance to Public Health Response Coordinators (PHRC’s) and Healthcare Coordinators (HCC’s).
• Participate in exercise planning, drills, exercises, and provide input into the development of After-Action Reports (AARs) and Improvement Plans (IPs) as requested.
• Participate in and contribute to PHPR planning and training efforts.
• Participate in and contribute to HCC planning and training efforts.
• Participate in the development of PHPRs’ and HPPs’ annual cooperative agreement application, work plan development, and annual reporting.
• Contribute to the development of the “Deliverable Guidance” for CRIs, local jurisdictions, and tribes, and follow through to completion.
• Participate in the identification, meeting, tracking, verification, and reporting of performance measures, as well as data collection.
• Ensure compliance with the federal emergency programs.
• Identify and mitigate risks by monitoring project milestones and providing recommendations.

Qualifications

Preferences

Preference given to candidates who have attained their Master Exercise Practitioner (MEP) or have completed the FEMA Planning Practitioner Program. A Bachelor’s degree in planning, emergency management, or a closely related field, or 0-3 years of progressive work experience in emergency management, project management, or grant management.

Completion Of The Following FEMA Coursework

• IS-100.c Introduction to Incident Command System
• IS-700.b National Incident Management System (NIMS)
• IS-800.d National Response Framework
• IS-235.c Emergency Planning
• IS-242.c Effective Communication
• IS-120.c An Introduction to Exercises
• IS-906 Workplace Security Awareness

Knowledge

• Ability to maintain a professional attitude and composure during periods of high stress, such as disaster or widespread medical crises
• Proficient knowledge of Google Suite.
• Knowledge of database entry and inventory tracking

Minimum Qualifications

None - See "Preferences"

Physical Working Conditions

• The employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

Notes

• FLSA: Non-Exempt
• The Wyoming Department of Health is an E-Verify employer.
• At-Will Employment Contract, full-time, non-exempt position

Supplemental Information

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Non Benefit Position