Operations Coordinator 2026

State of Wyoming; Cheyenne (WY); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Retirement plan

Flexible schedules

Job summary

The State of Wyoming seeks an Operations Coordinator for the Public Health Division to own end-to-end contract lifecycle tasks, including RFPs, SOWs, and contract management. You will train staff and ensure compliance across contract processes.

You will collaborate with leadership and legal offices, support onboarding, and drive process improvements while maintaining excellent stakeholder service and timely responses.

Qualifications

• Knowledge of Division, Department, and State contract procedures.
• Able to organize and manage processes effectively.
• Skilled in planning and solving problems.
• Experience in providing training to staff.
• Flexible in workflow and responsive to changes.
• Strong customer service orientation.
• Proficient with Google Suite and Microsoft Office.

Responsibilities

• Develop, monitor, and manage the contract process for PHD.
• Review contracts for formatting and required language.
• Review statements of work for clarity and measurability.
• Provide technical assistance on contracts and SOWs.
• Train PHD staff on contracts and processes.
• Oversee vendor management and subrecipient monitoring.
• Draft contracts and amendments.

Skills

Contract procedures

Organization

Problem solving

Training

Customer service

Google Suite

Microsoft Office

Education

Bachelor's degree in Business

Tools

Google Suite

Microsoft Office

Job description

Description and Functions

The Public Health Division (PHD) is seeking an Operations Coordinator to serve as a key part of the operations team. This role is a subject-matter expert on the end-to-end contract lifecycle—from developing strategic Requests for Proposals (RFPs) and drafting clear statements of work and contracts to robust contract management, subrecipient monitoring, and vendor processes. The position reviews contracts and documents and provides feedback, technical assistance, and hands-on training to division staff and contract specialists to ensure full compliance.

This position will work closely with the Operations Section Chief on division-wide efforts, including identifying and implementing process improvements, addressing operational challenges, overseeing new-employee onboarding, and directing special projects that strengthen the public health mission.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

Essential Functions

• Develop, monitor, and manage the contract process for PHD.
• Work directly with PHD leadership, the Attorney General's office, and WDH Director's office.
• Review all contracts to ensure correct formatting and that the required language is included.
• Review all statements of work to ensure deliverables are clear, measurable, and enforceable.
• Provide technical assistance to PHD staff on writing contracts and statements of work.
• Provide excellent quality customer service to internal and external stakeholders, assisting with problem-solving as needed.
• Subject Matter Expertise and Liaison for RFP's, subrecipient monitoring, and vendor management
• Provide ongoing training.
• Monitor and manage the vendor management forms process and act as liaison with the State Auditor's Office (SAO).
• Under the direction of the Operations Section Chief, support division-wide operational functions.
• Conduct and oversee PHD new employee onboarding.
• Identify training opportunities to align with the training needs of the PHD workforce.
• Identify and recommend process improvements.
• Conduct training sessions on agency and division processes.
• Oversee division-wide contracts.
• Process regular invoices.
• Draft contracts and amendments.

Qualifications

KNOWLEDGE:

• Knowledge of Division, Department, and State contract procedures
• Proficient in organization and processes
• Skilled in planning, identifying, and solving problems
• Knowledgeable about conducting training
• Skilled in being flexible in workflow and approach
• Skilled in providing excellent customer service
• Ability to respond well to redirection and unexpected changes in policy and/or processes
• Skilled in Google Suite and Microsoft Office.

MINIMUM QUALIFICATIONS:

Education: Bachelor's Degree (typically in Business)

Experience: 0-2 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants and Contracts Administration Specialist I

OR

Education & Experience Substitution:

3-5 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants and Contracts Administration Specialist I

Certificates, Licenses, Registrations: None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• The employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

NOTES:

• FLSA: Non-Exempt
• The Wyoming Department of Health is an E-Verify employer.

Supplemental Information

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Human Resource Contact: [e-mail]