Operations Coordinator 2026-02454

State of Wyoming; Cheyenne (WY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Retirement plans

Flexible schedules

Job summary

The State of Wyoming is looking for an Operations Coordinator for its Public Health Division. This role involves managing the contract lifecycle, from creating RFPs to contract management and vendor oversight. You will support operational improvements and lead training initiatives.

The position requires a Bachelor's degree and up to 5 years of relevant experience. It offers a comprehensive benefits package including health insurance, flexible schedules, and the opportunity to make a meaningful

Qualifications

• 0-2 years of progressive work experience in Business or 3-5 years with knowledge at the level of a Grants and Contracts Administration Specialist I.
• Proficient in Google Suite and Microsoft Office.
• Skilled in providing excellent customer service.

Responsibilities

• Develop, monitor, and manage the contract process for PHD.
• Work directly with PHD leadership and the Attorney General’s office.
• Provide technical assistance on contracts and statements of work.
• Conduct training sessions on agency and division processes.
• Oversee division-wide contracts and manage vendor management forms.

Skills

Contract management

Problem-solving

Customer service

Training

Organization

Google Suite

Microsoft Office

Education

Bachelor's Degree in Business

Job description

Open Until Filled

GENERAL DESCRIPTION

The Public Health Division (PHD) is seeking an Operations Coordinator to serve as a key part of the operations team. This role is a subject-matter expert on the end-to-end contract lifecycle—from developing strategic Requests for Proposals (RFPs) and drafting clear statements of work and contracts to robust contract management, subrecipient monitoring, and vendor processes. The position reviews contracts and documents and provides feedback, technical assistance, and hands‑on training to division staff and contract specialists to ensure full compliance.

This position will work closely with the Operations Section Chief on division-wide efforts, including identifying and implementing process improvements, addressing operational challenges, overseeing new‑employee onboarding, and directing special projects that strengthen the public health mission.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance


• Paid vacation, sick leave, FMLA, and holidays


• Retirement - Pension and 457B plans that help you build a secure future


• Flexible schedules and work-life balance options


• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE!

Click here for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensationcalculator.wyo.gov

Human Resource Contact

[e-mail]

ESSENTIAL FUNCTIONS

• Develop, monitor, and manage the contract process for PHD.


• Work directly with PHD leadership, the Attorney General’s office, and WDH Director’s office.


• Review all contracts to ensure correct formatting and that the required language is included.


• Review all statements of work to ensure deliverables are clear, measurable, and enforceable.


• Provide technical assistance to PHD staff on writing contracts and statements of work.


• Provide excellent quality customer service to internal and external stakeholders, assisting with problem‑solving as needed.


• Subject Matter Expertise and Liaison for RFP’s, subrecipient monitoring, and vendor management


• Provide ongoing training.


• Monitor and manage the vendor management forms process and act as liaison with the State Auditor's Office (SAO).


• Under the direction of the Operations Section Chief, support division-wide operational functions.


• Conduct and oversee PHD new employee onboarding.


• Identify training opportunities to align with the training needs of the PHD workforce.


• Identify and recommend process improvements.


• Conduct training sessions on agency and division processes.


• Oversee division-wide contracts.


• Process regular invoices.


• Draft contracts and amendments.

KNOWLEDGE

• Knowledge of Division, Department, and State contract procedures


• Proficient in organization and processes


• Skilled in planning, identifying, and solving problems


• Knowledgeable about conducting training


• Skilled in being flexible in workflow and approach
  
• Skilled in providing excellent customer service


• Ability to respond well to redirection and unexpected changes in policy and/or processes


• Skilled in Google Suite and Microsoft Office.

MINIMUM QUALIFICATIONS

• Education: Bachelor's Degree (typically in Business)


• Experience: 0-2 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants and Contracts Administration Specialist I


• OR


• 3-5 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Grants and Contracts Administration Specialist I


• Certificates, Licenses, Registrations: None

PHYSICAL WORKING CONDITIONS

• The employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

NOTES

• FLSA: Non-Exempt


• The Wyoming Department of Health is an E-Verify employer.

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.