Physician Services - Travel Coordinator

ingenovishealth; United States; Remote; USD 25,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

FSA/HSA

Life insurance

401K match

Paid time off

Paid parental leave

Tuition reimbursement

Job summary

Ingenovis Health is seeking a Travel Coordinator to manage locum tenens travel arrangements, including air, hotel, and car needs. You will work with clients, physicians, and travel partners to deliver timely, cost-effective options while maintaining professional communications.

The role requires at least two years in customer service and corporate travel experience, with Sabre or Concur proficiency. Typical duties include on-call support and accurate record-keeping, within a collaborative team

Qualifications

• Minimum 2 years of customer service experience.
• High school diploma required; associate or bachelor’s degree preferred.
• Two years of corporate travel experience with strong GDS skills (Sabre preferred).
• Excellent communication and detail-oriented.
• Ability to use Sabre GDS or Concur Travel.

Responsibilities

• Book travel, housing, and local transportation for clients and providers.
• Maintain complete, accurate records and communicate professionally.
• Negotiate with travel partners and travelers.
• Handle after-hours travel emergencies on a rotation.
• Prioritize work using the system and manage files.
• Research travel options that fit client budgets and needs.

Skills

Customer service

Attention to detail

Time management

Communication

Phone/email etiquette

Education

Associate or Bachelor's degree preferred

Post high school education in business communications

Tools

Sabre

Concur Travel

Job description

SUMMARY

The Travel Coordinator coordinates corporate travel required in a locum tenens assignment including air, hotel and car arrangements.

RESPONSIBILITIES

• Works with both internal and external customers to book travel, housing, and local transportation.
• Demonstrates strict attention to detail.
• Exercises excellent time management to ensure bookings are completed timely.
• Negotiates with travel partners and travelers.
• Works with moderate supervision.
• Develops and maintains excellent communications and works effectively with clients/physicians, colleagues and others during the performance of assigned responsibilities.
• Prioritize work using the VISTA application, and maintain complete, accurate records of all activities.
• Research best travel options that meet both client budget and provider needs.
• Creates correspondence with good spelling and punctuation.
• Makes and takes calls with providers, clients and travel partners.
• Keeps computer files current and accurate.
• Books travel in travel software. (Sabre GDS or Concur Travel).
• Project desired company image and demeanor and support the company's mission.
• Participates in on-call rotation to address after hour travel emergencies.
• Other duties and special projects as may be assigned.

REQUIREMENTS AND EXPERIENCE

• High school diploma or equivalent required.
• Associate's degree or Bachelor's degree preferred.
• A minimum of 2 years of experience in customer service preferred.
• Some post high school education with emphasis in business communications, or equivalent.
• At least two years corporate travel experience with strong GDS skills: Sabre preferred.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Ability to use sensory skills to effectively communicate and interact with other employees and the public through use of the telephone, email, video conference and face to face contact

Ability to use manual dexterity, visual acuity and hearing acuity to effectively use and operate office related equipment such as but not limited to a computer, copier, scanner, camera, phone, headset, keyboard and mouse

Ability to sit for extended periods of time at a keyboard and workstation with low periods of reaching and standing

Ability to lift up to 15 pounds at times

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Ingenovis Health is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind on the basis of race, color, national origin, religion, gender, gender identity, sexual orientation, disability, genetic information, pregnancy, age, or any other protected status set forth in federal, state, or local laws. This policy applies to all employment practices within our organization.

RESERVATION OF RIGHTS

Essential functions contained within this job description are listed above; they are subject to change at any time due to reasonable accommodation or other reasons set forth by management.

Compensation Range

$18.27 - $22.40

Benefits

• health
• dental
• vision
• FSA/HSA
• company-paid life insurance
• 401K with discretionary match
• paid time off
• paid parental leave
• tuition reimbursement