Physician Admin Assistant - Plastic Surgery (Full Time, Day shift)

Miami Children’s Hospital; Florida; On-site; USD 40,000 - 60,000; Full time

Job summary

A leading children's hospital in Florida is seeking a full-time Physician Admin Assistant for the Plastic Surgery department. This role involves providing comprehensive administrative support including scheduling, maintaining records, and coordinating surgeries. Ideal candidates will have customer service and administrative experience, preferably in a medical setting, as well as bilingual skills in English and Spanish.

Qualifications

• 2 years of customer service experience in an office setting.
• 2 years of administrative experience and/or physician office experience preferred.
• Able to represent department in a professional manner.

Responsibilities

• Schedules surgeries, procedures, and diagnostic testing for patients.
• Prepares medical reports and documents for approval.
• Acts as liaison between employees and other practices.

Skills

Customer service

Administrative skills

Bilingual (English/Spanish)

Knowledge of medical terminology

Education

High school education or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Job Description - Physician Admin Assistant - Plastic Surgery (Full Time, Day shift) (27886)

Job Description

Physician Admin Assistant - Plastic Surgery (Full Time, Day shift) - 27886

Description

Summary

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

Job Specific Duties

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.
• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
• Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours.
• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
• Prepares medical reports and/or documents for Leader's or Physician's approval.
• Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
• Acts as liaison between employees, agencies, and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes all travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.

Qualifications

• 2 years of customer service experience in an office setting or similar environment

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
• Able to organize and compose general business communication for review and signature.
• Ability to represent department/function in a professional, courteous, and efficient manner

Job

Primary Location