Physician Admin Assistant - Davie (Full Time, Day shift)

Miami Children’s Hospital; Pine Island, Fort Lauderdale (FL, FL); On-site; USD 35,000 - 50,000; Full time

Job summary

Miami Children’s Hospital is seeking a Physician Admin Assistant for a full-time role in Davie, Florida. The successful candidate will provide essential administrative support to physicians, including scheduling appointments and managing medical records. The role requires strong organizational skills, medical knowledge, and the ability to communicate effectively in both English and Spanish. This is an excellent opportunity for candidates looking to contribute to a leading healthcare provider.

Qualifications

• 2 years of customer service experience in an office setting or similar environment.
• 2 years of administrative experience and/or physician office experience preferred.
• Able to organize and compose general business communication for review and signature.

Responsibilities

• Schedules appointments, surgeries, and diagnostic testing for patients.
• Acts as a liaison between employees, agencies, and physician practices.
• Prepares medical reports/documents and transcribes various communications.

Skills

Customer Service

Bilingual: English/Spanish

Organizational Skills

Knowledge of Medical Terminology

Business Writing

Education

High School Education or Equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description - Physician Admin Assistant - Davie (Full Time, Day shift) (27797)

Job Description

Physician Admin Assistant - Davie (Full Time, Day shift) - 27797

Description

Summary

Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.

Job Specific Duties

• Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.
• Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
• Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours.
• Checks documentation being submitted for Physician's attention to ascertain all relevant data, files, signatures, etc. are included.
• Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
• Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
• Prepares medical reports and/or documents for Leader's or Physician's approval.
• Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
• Acts as liaison between employees, agencies, and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes all travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.

Qualifications

• 2 years of customer service experience in an office setting or similar environment

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar, punctuation, spelling, and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word, Excel, PowerPoint and Internet.
• Able to organize and compose general business communication for review and signature.
• Ability to represent department/function in a professional, courteous, and efficient manner

Job

Primary Location