Phone Operator/Sales Admin

Yarde Metals; Hauppauge (NY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive wages

Two profit-sharing bonuses

Excellent health insurance

401(k) with employer match

Job summary

Yarde Metals is seeking a Phone Operator/Sales Admin to join our Hauppauge, NY team. The position handles general office duties, data entry, and clerical support for sales and operations, in a first shift role (8:00am-5:00pm).

You will answer calls, process orders, support customers, and ensure accurate documentation and inventory records, contributing to smooth sales operations.

Qualifications

• High school diploma or equivalent strongly preferred.
• Experience directly related to the duties of the position or customer service.
• Effective verbal communication skills, articulate, professional, and ability to speak clearly.
• Ability to perform basic mathematical functions.
• A very high level of attention to detail.
• Working knowledge of Microsoft Office applications.
• Ability to work independently.
• Organized, analytical, and strong problem-solving skills.

Responsibilities

• Answer and transfer incoming calls, greet callers and visitors, and take messages.
• Enter and update sales orders and quotes.
• Proofread quotes and sales orders.
• Provide internal and external customer support.
• Process returned material and internal credits.
• Fax, file, and distribute documents.
• Sort and distribute mail.
• Enter and process material receipts, shipments, and inventory changes in system.
• Review and proofread reports and system documents for accuracy.
• Research material usage to reconcile systems inventory discrepancies.
• Work with various departments to resolve inventory issues.
• Print inventory tags and prepare paperwork for shipments.
• Match and file bills of lading, packing slips, work orders, and certifications.
• Assist internal and external customers with questions and expedite orders.
• Track and report truck mileage and weights.
• Review weekly activity reports and take necessary action.
• Scan, coordinate, and file paperwork.
• Perform additional tasks as directed by supervisor.

Skills

Customer service

Verbal communication

Attention to detail

Mathematical skills

MS Office

Independence

Organization

Analytical thinking

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Position: Phone Operator/Sales Admin
Location:999 Motor Parkway Hauppauge, NY
Job Id: 2026.04.10-03 # of Openings: 1
Phone Operator/Sales Admin
1st Shift (8:00am-5:00pm) Hauppauge, NYYarde Metals is looking for an office associate to join our Hauppauge, NY team! The position is responsible for providing general office, data entry, and clerical support to sales and operations.

Responsibilities

• Answer and transfer incoming calls, greet callers and visitors, and take messages.
• Enter and update sales orders and quotes.
• Proofread quotes and sales orders.
• Provide internal and external customer support.
• Process returned material and internal credits.
• Fax, file, and distribute documents.
• Sort and distribute mail.
• Enter and process material receipts, shipments, and inventory changes in system.
• Review and proofread reports and system documents for accuracy.
• Research material usage to reconcile systems inventory discrepancies.
• Work with various departments to resolve inventory issues.
• Print inventory tags and prepare paperwork for shipments.
• Match and file bills of lading, packing slips, work orders, and certifications.
• Assist internal and external customers with questions and expedite orders.
• Track and report truck mileage and weights.
• Review weekly activity reports and take necessary action.
• Scan, coordinate, and file paperwork.
• Perform additional tasks as directed by supervisor.

Requirements & Qualifications

• High school diploma or equivalent strongly preferred.
• Experience directly related to the duties of the position or customer service.
• Effective verbal communication skills, articulate, professional, and ability to speak clearly.
• Ability to perform basic mathematical functions.
• A very high level of attention to detail.
• Working knowledge of Microsoft Office applications.
• Ability to work independently.
• Organized, analytical, and strong problem-solving skills.

Benefits

• Competitive wages and bonuses
• Two Profit-Sharing Bonus potentials!
• The BESTmedical insurance coverage!
• Anthem plan with low co-pays, deductibles, and weekly contributions!
• Dental and vision insurance
• Paid Time Off
• Paid Holidays
• Employer-paid life insurance and disability insurances
• Flexible Spending and Health Saving Accounts
• 401(k) Plan with 100% employer matching contribution
• Job posting program for career growth opportunities with a great company!Yarde Metals is an Equal Opportunity EmployerEEO/Disabled/Veterans. Yarde Metals Inc. provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.EEO IS THE LAWExport Control Compliance & ITAR Yarde Metals, Inc. works with technologies and materials subject to U.S. Government Export Control Laws and regulations. Upon hire, individuals must be available for work and in compliance with ITAR 22 CFR 120-130. Yarde Metals, Inc. reserves the right to inquire further on any matter bearing on the company's export compliance obligations.Drug Testing is a Condition of EmploymentYarde Metals is a federal sub-contractor and is required to comply with the Drug Free Workplace Act of 1988 and as a result,prohibits the use of marijuana.