Phoenix: Legal Assistant

Wood Smith Henning & Berman LLP; Phoenix (AZ); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Medical/dental/vision insurance

Flexible spending account

Job summary

Wood Smith Henning & Berman LLP in Phoenix seeks an experienced legal assistant specializing in civil litigation with a focus on insurance defense. The role is hybrid, requiring presence in the office three days per week and living in the greater Phoenix area.

The ideal candidate has at least 5 years of relevant experience, strong e-filing skills, calendar management, and proficiency with Microsoft Office, iManage, and eDockets. Excellent communication and organization are essential for success.

Qualifications

• 5+ years of experience as a legal assistant in insurance defense or civil litigation setting.
• Strong knowledge of e-filing processes in State and Federal courts.
• Ability to manage multiple deadlines with accurate docketing and calendar upkeep.

Responsibilities

• Maintain attorneys' calendars and schedule depositions, mediations, teleconferences, and travel.
• Prepare and file pleadings, discovery documents, and routine motions with attorney guidance.
• Open/close legal files and manage correspondence between clients, outside firms, and insurers.
• Record and track deadlines through docketing and calendar systems; assist multiple attorneys.
• Support trial preparation and related legal tasks.

Skills

E-filing experience

Communication skills

Team player

Multitasking

Time management

Tools

Microsoft Office

Outlook

Word

Excel

iManage

eDockets

Docketing system

Job description

WSHB has an immediate opening for a skilled and experienced legal assistant in civil litigation in its Phoenix office. Qualified candidates must have 5 years of relevant experience in a legal assistant position in insurance defense, with construction defect experience a plus. This position is hybrid and will require you to come into the office 3 days per week. Therefore, you must live in the greater Phoenix area - no exceptions.

Skills and Responsibilities, include but are not limited to the following:

• e-filing experience in Arizona, both State and Federal court
• Familiar with civil, arbitration procedures/filings
• Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
• Be able to open and close legal files
• Handle general correspondence between outside law firms, clients, and insurance carriers
• Record and track deadlines through docketing and calendar system
• Assist multiple attorneys
• Trial preparation

Requirements:

• Excellent written and verbal communication skills
• Ability to be a team player
• Excellent organizational skills including ability to prioritize and coordinate multiple projects
• Ability to multi-task independently
• Professional and pleasant demeanor
• Time management skills to handle multiple tasks efficiently and accurately
• Knowledge of e-filing systems and eDockets a must
• High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
• Requires the ability to work 40 Hours a week M-F 8:30 a.m. - 5:00 p.m.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account