Legal Assistant

Wood, Smith, Henning & Berman LLP; Phoenix (AZ); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Bonus potential

Medical, dental, vision insurance

Paid time off

Flexible work from home policy

Referral program

Job summary

Wood, Smith, Henning & Berman LLP in Phoenix, AZ seeks an experienced legal assistant for civil litigation. Qualified candidates have at least 5 years in legal support within insurance defense; construction defect a plus.

Hybrid role requiring in-office presence three days per week in the greater Phoenix area. You will manage attorney calendars, coordinate depositions and travel, prepare pleadings and discovery, maintain files, and interact with outside firms, clients, and insurance carriers.

Qualifications

• Minimum 5 years of relevant experience as a legal assistant in insurance defense.
• Strong communication and organizational skills.
• Ability to multi-task and manage deadlines.

Responsibilities

• Maintain attorneys' calendars and coordinate meetings, depositions, mediations, and travel.
• Prepare and file pleadings, discovery, and routine motions with attorney guidance.
• Open/close cases and manage legal files.
• Liaise with outside firms, clients, and insurers.
• Track deadlines using docketing and calendar systems.
• Support multiple attorneys and trial preparation.

Skills

Civil litigation

Insurance defense

Oral/written communication

Time management

Tools

eDockets

Microsoft Office

Outlook

iManage

Scheduling software

Job description

National law firm has an immediate opening for a skilled and experienced legal assistant in civil litigation in its Phoenix office. Qualified candidates must have 5 years of relevant experience in a legal assistant position in insurance defense, with construction defect experience a plus. This position is hybrid and will require you to come into the office 3 days per week. Therefore, you must live in the greater Phoenix area - no exceptions.

Skills and Responsibilities, include but are not limited to the following:

• e-filing experience in Arizona, both State and Federal court
• Familiar with civil, arbitration procedures/filings
• Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
• Be able to open and close legal files
• Handle general correspondence between outside law firms, clients, and insurance carriers
• Record and track deadlines through docketing and calendar system
• Assist multiple attorneys
• Trial preparation

Requirements

• Excellent written and verbal communication skills
• Ability to be a team player
• Excellent organizational skills including ability to prioritize and coordinate multiple projects
• Ability to multi-task independently
• Professional and pleasant demeanor
• Time management skills to handle multiple tasks efficiently and accurately
• Knowledge of e-filing systems and eDockets a must
• High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
• Requires the ability to work 40 Hours a week M-F 8:30 a.m. - 5:00 p.m.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• A flexible work from home policy
• Referral program