Phase 3 Programs Coordinator, Medical Education

umiami; Miami (FL); Presencial; USD 65.000 - 85.000; Jornada completa

Descripción de la vacante

University of Miami seeks a Senior Program Coordinator to administer Phase 3 courses and rotations, coordinating enrollments, schedules, and faculty interactions in a complex academic environment.

The role supports program operations, assessment, and collaboration across departments, ensuring timely grade submission, OSCEs, and event planning within budget. Strong confidentiality and independent work habits are essential.

Formación

• High school diploma or equivalent.
• Minimum 3 years of relevant experience.
• Ability to work evenings, nights, and weekends as necessary.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office.
• Commitment to the University’s core values.

Responsabilidades

• Manage the day‑to‑day administration and implementation of Phase 3 courses and rotations, providing operational support to Phase 3 Course and Lead Directors and coordinating student requests, appointments, communications, and course activities.
• Coordinate academic‑year course, rotation, and lecture schedules, including orientations, assessments, clinical rotation assignments, room assignments, and Transition to Residency logistics; reserve audiovisual equipment and other resources as needed.
• Develop, distribute, and revise student schedules and communicate schedule information to appropriate students, faculty, and house staff; monitor add/drop and schedule‑change requests within CaneLink deadlines.
• Maintain and fully utilize Phase 3 learning and curriculum management systems, ensuring course objectives, content, assessments, schedules, educational resources, orientation materials, and other course information are current, accurate, and accessible to students and faculty.
• Monitor student compliance with course‑specific requirements, rotation checklists, required forms, and deadlines; provide reminders and follow‑up as needed.
• Respond to faculty, house staff, and student inquiries and communications and coordinate student feedback sessions and other meetings with Phase 3 faculty.
• Implement approved Clinical Course Catalog changes and support curriculum mapping and curriculum change‑management processes.
• Coordinate the purchase and implementation of required online modules and other approved course resources.
• Manage Phase 3 student evaluation and grading processes, including distributing and collecting evaluations across clinical sites and following up on outstanding evaluations after each rotation.
• Prepare student grade documentation, verify completion of required grading components and course requirements, prepare final Course Director Grade Reports, and upload final grades to CaneLink.
• Assist with the administration of Phase 3 Objective Structured Clinical Examinations (OSCEs) and proctoring activities across phases, as assigned.
• Coordinate and support Phase 3 events, including catering and related logistics, while adhering to established budgets.
• Participate in relevant program, departmental, and institutional meetings and collaborate regularly with other Phase 3 Senior Program Coordinators to address shared needs, align processes, and implement best practices.
• Develop and coordinate continuing education and training plans to support program needs.
• Assist with special projects at the request of the Phase 3 Director.
• Perform other duties as assigned.

Conocimientos

Budgeting

Administrative support

Liaison

Student advising

Scheduling

Enrollment management

Confidentiality

Educación

High school diploma

Herramientas

Microsoft Office

Descripción del empleo

University of Miami seeks a Senior Program Coordinator to administer Phase 3 courses and rotations, coordinating enrollments, schedules, and faculty interactions in a complex academic environment.

The role supports program operations, assessment, and collaboration across departments, ensuring timely grade submission, OSCEs, and event planning within budget. Strong confidentiality and independent work habits are essential.