Pharmacy Relocation Project Manager / Technical Project Manager

Medasource; Burlingame (CA); Hybrid; USD 136,000 - 164,000; Full time

Job summary

Medasource is seeking a Technical Project Manager IV to lead the relocation and activation of UCSF Health pharmacy and laboratory operations, coordinating cross-functional teams including Epic Beaker and Willow implementations.

You will manage scope, budgets, risks, and governance while aligning with business and technology strategy in a Bay Area hybrid work setting.

Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• PMI PMP certification is preferred.
• Epic Beaker and Willow certifications are preferred.
• Epic Beaker/Willow experience and healthcare project delivery experience should be documented in resume.

Responsibilities

• Lead planning, coordination, and execution of UCSF Health Central Pharmacy and laboratory relocation and activation projects.

Skills

Epic project management

Stakeholder communication

Vendor management

Healthcare project delivery

Education

Bachelor's degree in a related field

Tools

Epic Beaker

Willow

Job description

Job Title: Technical Project Manager IV - Pharmacy/Laboratory Relocation and Application Activation

Hourly/Salary Compensation Range: $99-119/hour pay rate

Location: South San Francisco, CA - Hybrid; onsite at 369 Oyster Point approximately 1-2 days per week as required

Hours: Monday-Friday, day shift, with flexibility based on project requirements

Start Date: To be confirmed

Contract Term: Initial 6-month contract

Client Overview

UCSF Health is undertaking a highly visible, enterprise-wide initiative to centralize laboratory and pharmacy-related operations at its new Oyster Point facility. The project includes technology implementation, Epic application activities, laboratory systems integration, equipment and automation coordination, workflow redesign, operational readiness, regulatory compliance, organizational change management, and transition planning.

Job Description

The Technical Project Manager will lead the planning, coordination, and execution of the UCSF Health Central Pharmacy and laboratory relocation and activation project.

The Project Manager will manage complex cross-functional activities involving:

• Laboratory and pharmacy operations
• Epic Beaker and Willow applications
• Application build, implementation, optimization, and testing
• Laboratory information systems
• Equipment and automation integration
• IT infrastructure and networking
• Workflow redesign
• Operational readiness
• Regulatory and compliance requirements
• Organizational change management
• Vendor coordination
• Transition and go-live planning

The role will partner with executive leadership, laboratory and pharmacy operations, clinical stakeholders, Health IT teams, technical teams, and external vendors. The Project Manager will be responsible for project governance, schedule and budget management, risk mitigation, stakeholder engagement, resource coordination, and successful transition to the centralized operating environment.

This position requires an application and technology project manager, not a construction project manager or physical relocation-only manager.

Key Responsibilities

Advanced Project Management - 40%

• Manage highly complex technology projects using advanced project management methodologies.
• Establish project scope, requirements, milestones, deliverables, dependencies, and success criteria.
• Analyze and resolve complex project issues.
• Apply IT policies, procedures, and project management best practices.
• Develop recommendations and solutions for project-related challenges.
• Track project budgets, schedules, risks, issues, metrics, resources, and deliverables.
• Develop contingency and recovery plans when projects experience delivery, financial, or resource risks.

Project Delivery Leadership - 40%

• Implement project management processes across clinical, operational, technical, and vendor teams.
• Initiate, design, and lead project proposals and execution plans.
• Develop project reporting, governance, and communication plans.
• Coordinate stakeholders and resources to achieve project objectives.
• Drive Epic and other technology initiative delivery.
• Support application build, integration, testing, implementation, optimization, and activation activities.
• Coordinate operational readiness, transition planning, and go-live preparation.
• Ensure project activities align with UCSF Health business and technology strategy.

Program and Team Leadership - 20%

• Maintain overall responsibility for project outcomes.
• Assemble, coordinate, and lead project teams.
• Develop detailed project plans, schedules, and resource strategies.
• Monitor project budgets, timelines, milestones, and performance.
• Oversee vendor management and risk mitigation.
• Facilitate alignment among executives, operational teams, clinical stakeholders, and technical groups.
• Communicate project status, risks, decisions, and recommendations to senior leadership and external partners.
• Resolve ambiguous cross-functional challenges involving competing priorities and limited resources.
• Recommend prioritization and governance actions for enterprise initiatives.

Education, Certifications, and Licenses

Required:

• Bachelor's degree in a related field or equivalent combination of education and experience.

Preferred:

• PMP certification from PMI
• Epic certification in one or more clinical or revenue cycle applications
• Epic Beaker and/or Willow certification, if applicable

Resume Submission Requirements

• Every required qualification and skill must be clearly supported by the candidate's resume.
• The resume should specifically identify:
  • Epic project management experience
  • Epic Beaker and/or Willow experience
  • Healthcare project experience
  • Application build, implementation, optimization, or activation work
  • Technology project delivery experience
  • Budget, schedule, risk, resource, and vendor management
  • Executive and cross-functional stakeholder communication
• Candidates whose background is limited to construction management, facilities relocation, or physical move coordination should not be submitted.
• Resume must be submitted without a Medasource logo.
• File name must not include "Medasource."
• Include the candidate's Bay Area location and onsite availability.

Interview Process

1. Resume submittal and client review
2. Panel interview conducted by video
3. Job offer
4. Onboarding

Follow-Up Date & Time: To be confirmed

Recruiter Screening Summary

The strongest candidates will be Bay Area-based Technical or Application Project Managers with:

• 5-7 years of project management experience
• At least 2 years in healthcare
• Direct Epic project management experience
• Significant Epic Beaker and/or Willow experience
• Experience leading complex clinical technology implementations, optimizations, or activations
• Strong executive, vendor, operational, and technical stakeholder management skills
• Experience managing budgets, timelines, risks, resources, and enterprise governance
• Availability for a hybrid schedule at UCSF's Oyster Point location
• W2 availability at the $99-119/hour pay rate

Important clarification for the client: The description references both Central Pharmacy relocation and centralized Laboratory Services relocation. Recruiters should confirm whether this is one combined pharmacy/laboratory program or whether the primary assignment is specifically pharmacy, laboratory, or both.