Project Manager (Epic Willow / Beaker)

Tech Firefly; San Francisco (CA); Hybrid; USD 180,000 - 220,000; Full time

Job summary

Tech Firefly is looking for an experienced Project Manager in San Francisco, responsible for managing complex healthcare IT projects. This role requires hands-on experience with Epic Beaker and Epic Willow Pharmacy, including knowledge of associated workflows.

The ideal candidate will manage all aspects of project management from initiation to completion, ensuring collaboration across teams in a hybrid work environment. Candidates must be local to the Bay Area.

Qualifications

• Strong foundation in health IT with hands-on experience in Epic implementations.
• Proven experience in managing healthcare IT projects with cross-functional teams.
• Exceptional communication and facilitation skills are required.

Responsibilities

• Manage the full lifecycle for healthcare IT initiatives.
• Lead cross-functional project teams and facilitate meetings.
• Monitor and report on project progress to stakeholders.

Skills

Epic Beaker CP/AP (Laboratory)

Epic Willow Pharmacy

Project management principles

Agile methodologies

Communication skills

Stakeholder management

Education

PMP (Project Management Professional) certification

Tools

Project management tools

Job description

The Project Manager is an experienced professional responsible for planning, coordinating, and delivering complex healthcare IT projects from initiation through completion. This role applies a comprehensive understanding of project management frameworks to manage scope, schedule, budget, resources, and risk across departmental and cross-functional teams.

The ideal candidate brings a strong foundation in health IT, excellent communication skills, and a proven track record of hands‑on implementations for Epic Beaker and/or Epic Willow Pharmacy, including their associated clinical and operational workflows.

2+ year Contract

Pay: $100/hour on W2

Location: San Francisco, CA - Hybrid On‑site (Candidates must be local to Bay Area)

Key Responsibilities

• Manage the full lifecycle for complex healthcare IT initiatives. Define project scope, develop detailed schedules, plan resources, oversee budgets, and mitigate risks.
• Lead and coordinate cross‑functional project teams. Facilitate project meetings, track deliverables, and ensure accountability across all internal and external stakeholders.
• Monitor and report on project progress, key milestones, and overall status. Proactively communicate updates, blockers, and successes to executive leadership and client stakeholders.
• Manage third‑party vendor relationships and system integration activities. Identify, track, and elevate technical risks and issues as appropriate.
• Create and maintain comprehensive project documentation, including proposals, project charters, detailed project plans, and executive status reports.

• Direct, hands‑on experience with Epic Beaker CP/AP (Laboratory) and/or Epic Willow Pharmacy implementations, including a deep understanding of associated clinical and operational workflows.
• Proven experience working within health system environments and a strong working knowledge of large‑scale healthcare IT initiatives and their organizational impacts.
• Demonstrated knowledge of project management principles, frameworks, and methodologies (including PMI, Agile, and Waterfall).
• Exceptional communication, facilitation, and stakeholder management skills. Ability to lead diverse project teams with confidence and clarity.
• Strong organizational skills with the ability to anticipate obstacles, manage risk, plan for contingencies, and prioritize across concurrent workstreams.
• Competency in selecting, configuring, and implementing modern project management tools and techniques.

Preferred Qualifications

• Experience supporting application expansion or full‑scale Epic implementations for new facilities or new hospital construction projects.
• Familiarity with interoperability standards and third‑party clinical systems integrations.
• Proven leadership ability with a knack for putting forth persuasive, well‑reasoned arguments to senior leadership.
• PMP (Project Management Professional) or equivalent certification is highly preferred.