Pharma Project Coordinator – AI-Driven PMO & Regulatory

Ogilvy Health US; New York (NY); On-site; USD 40,000 - 85,000; Full time

Job summary

Ogilvy Health in New York is seeking a detail-oriented Project Coordinator to join the Project Management Office. You’ll help drive pharmaceutical client projects, manage schedules, budgets, and resources, and ensure workflows stay on time and within scope.

You’ll collaborate with cross-functional teams, track progress, and prepare status updates. A background in project coordination and strong communication are essential, with AI fluency a plus in our fast-paced agency.

Qualifications

• Previous project management and project planning experience a plus.
• Outstanding communications (written and verbal) and interpersonal skills.
• AI Fluency: Demonstrated curiosity and proficiency in using generative AI and applicable emerging technologies.

Responsibilities

• Track projects through agency from implementation to execution stages.
• Support adherence to project timelines by meeting milestone dates for project completion by their deadlines.
• Update timelines, resource plans, and status documents for agency as needed.
• Coordinate submissions for regulatory review and handoff to Regulatory Operations.
• Perform administrative oversight of projects via financial and project management systems.
• Monitor and route jobs through digital workflow system to stay on task and on time.
• Maintain and archive clean historical record of project workflow.
• Schedule and assist SPMs/PMs in internal status meetings and reviews.
• Keep teams informed of all project status and next steps via daily status documents and planned or ad-hoc meetings.
• Advocate and champion agency processes.
• Develop strong and positive working relationships with team members and project stakeholders, while maintaining adherence to objectives, process, and timelines.

Skills

Project management

Team collaboration

Communication

Attention to detail

Problem-solving

AI fluency

Tools

MS Word

MS Project

MS Excel

MS PowerPoint

Acrobat Pro

Job description

Ogilvy Health in New York is seeking a detail-oriented Project Coordinator to join the Project Management Office. You’ll help drive pharmaceutical client projects, manage schedules, budgets, and resources, and ensure workflows stay on time and within scope.

You’ll collaborate with cross-functional teams, track progress, and prepare status updates. A background in project coordination and strong communication are essential, with AI fluency a plus in our fast-paced agency.