Project Coordinator

Ogilvy Health US; Parsippany-Troy Hills (NJ); On-site; USD 40,000 - 85,000; Full time

Job summary

Ogilvy Health US is seeking a highly organized Project Coordinator to join a large-scale pharmaceutical AOR account. You will help drive project execution with meticulous timelines and cross-functional collaboration.

The role requires strong MS Office skills (Word, Project, Excel, PowerPoint) and a proactive, detail-oriented approach. AI fluency and effective communication will be valued in a fast-paced agency setting.

Qualifications

• Project management experience is a plus.
• Proficiency with MS Office (Word, Project, Excel, PowerPoint) and Acrobat.
• Able to collaborate in a fast-paced environment with tight deadlines.
• Strong written and verbal communication and interpersonal skills.
• AI fluency and ability to integrate generative AI responsibly into daily work.

Responsibilities

• Track projects through agency from implementation to execution stages.
• Support adherence to timelines and milestone dates for project completion.
• Update timelines, resource plans, and status documents.
• Coordinate submissions for regulatory review and handoff to Regulatory Operations.
• Perform administrative oversight of projects via PM systems.
• Monitor and route jobs through digital workflow to stay on task and on time.
• Maintain and archive clean historical project records.
• Schedule and assist PMs in internal status meetings.
• Inform teams of status and next steps via status documents and meetings.
• Advocate for agency processes and build strong stakeholder relationships.

Skills

Project management

Communication

Team collaboration

AI fluency

Tools

MS Word

MS Project

Excel

PowerPoint

Acrobat Professional

Job description

OGILVY HEALTH: WE INSPIRE PEOPLE AND BRANDS TO IMPACT THE WORLD

Guided by this vision, Ogilvy Health, part of WPP, combines borderless creativity, scientific precision, cultural fluency, andAI-enabled capabilitiesto build healthcare's most influential movements.We believe the future belongs to those who can seamlessly blend human ingenuity with emerging technologies, using AI not simply as a tool, but as a catalyst for deeper insights, faster problem solving, and more impactful work.We drive measurable impact and category-defining growth for brands ready to shape what's next. Our approach is powered by fearless creativity that dares to be different, sparks emotional connections, and inspires action, ensuring cultural resonance. Scientific precision translates complex data into stories that resonate, while our impact-obsessed mindset focuses on delivering real-world outcomes.

WPP is the trusted growth partner for the world’s leading brands. We unitecutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counselin a single company –powered by exceptional talent and our agentic marketing platform, WPP Open,to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

About the Role

At Ogilvy Health, our Project Management Office drives seamless project execution, process improvement, budget management, and resource allocation across the agency. Our Project Managers assemble and lead diverse teams, ensuring projects adhere to established workflows, schedules, and budgets, ultimately delivering exceptional results for our clients. We're currently seeking a highly organized and motivated Project Coordinator to join a large-scale, fast-paced pharmaceutical AOR account. This dynamic role offers an exciting opportunity to learn the intricacies of healthcare advertising and project management in a vibrant agency environment where no two days are alike. The ideal candidate is a detail-oriented, process-driven self-starter eager to contribute to a collaborative team.

What You’ll Do

• Track projects through agency from implementation to execution stages
• Support adherence to project timelines by working with the team to meet milestone dates for project completion by their deadlines
• Update timelines, resource plans, and status documents for agency as needed
• Coordinate submissions for regulatory review and handoff to Regulatory Operations
• Perform administrative oversight of projects via financial and project management systems
• Monitor and route jobs through digital workflow system to ensure that they stay on task and on time
• Maintain and archive clean historical record of project workflow
• Schedule and assist SPMs/PMs in facilitating internal status meetings and reviews
• Keep teams informed of all project status and next steps via daily status documents and planned or ad-hoc meetings
• Advocate and champion agency processes
• Develop strong and positive working relationships with team members and project stakeholders, while maintaining adherence to objectives, process, and timelines

What You’ll Need:

• Previous project management and project planning experience a plus
• Computer proficiency required, experience with MS Suite (Word, Project, Excel, PowerPoint) and Acrobat Professional
• Ability to collaborate closely with others in a team environment under tight deadlines in a fast-paced environment
• Outstanding communications (written and verbal) and interpersonal skills
• Detail-oriented and proactive problem-solving skills
• AI Fluency:Demonstrated curiosity and proficiency in using generative AI and applicable emerging technologies. Ability to adapt to new tools and integrate AI responsibly into day-to-day work is expected.

How We’ll Support You

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.

The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications.

Pay Range

$40,000 - $85,000 USD

At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.

We believe in building powerful teams with purpose – and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality. Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.

Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at [e-mail]. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive an response.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

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