Project Coordinator

Ogilvy Health; Parsippany-Troy Hills (NJ); Vor Ort; USD 40.000 - 85.000; Vollzeit

Zusammenfassung

Ogilvy Health in Parsippany, NJ seeks a highly organized Project Coordinator to join a large-scale pharmaceutical AOR account. You’ll support project managers, manage timelines, budgets, and resources, and help ensure workflows stay on track in a fast-paced advertising environment.

Ideal candidates are detail‑oriented, process‑driven self-starters with strong communication skills and comfort using MS Office and AI-enabled tools to drive efficiency and accuracy across teams, timelines, and

Qualifikationen

• Experience supporting project management and scheduling in a fast-paced agency.
• Proficient with MS Office and Acrobat Pro.
• Ability to collaborate under tight deadlines.
• Excellent written and verbal communications.
• Familiarity with AI tools and responsible integration.

Aufgaben

• Track projects from initiation through delivery in the agency.
• Assist PMs with timelines, budgets and resource plans.
• Update status documents and facilitate internal reviews.
• Coordinate submissions for regulatory reviews and handoffs to Regulatory Operations.
• Oversee project administration and financial tracking in PM systems.
• Maintain clean historical records of project workflow.
• Support SPMs/PMs in status meetings and reviews.
• Keep teams informed of next steps via status updates.

Kenntnisse

Communication skills

Team collaboration

AI fluency

Tools

MS Word

MS Project

MS Excel

PowerPoint

Acrobat Pro

Jobbeschreibung

About Ogilvy

Ogilvy has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy more than 75 years ago. It builds on that rich legacy through Borderless Creativity - innovating at the intersection of intelligence, imagination and influence, with experts across advertising, sports & entertainment, PR & social, consulting, and health collaborating seamlessly across more than 120 offices spanning 90 countries. Ogilvy was named Network of the Year at the 2026 Cannes Lions International Festival of Creativity and ranks as the #1 global agency network for creative excellence and effectiveness by WARC for the fourth consecutive year, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is part of WPP, the trusted growth partner for the world's leading brands. Powered by exceptional talent and our agentic marketing platform WPP Open, WPP unites cutting-edge media intelligence and data solutions, creativity, production, enterprise solutions and expert strategic counsel. For more information, visitOgilvy.com, and follow us on LinkedIn,X,Instagram, and Facebook.

About WPP

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company - powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

OGILVY HEALTH: WE INSPIRE PEOPLE AND BRANDS TO IMPACT THE WORLD

Guided by this vision, Ogilvy Health, part of WPP, combines borderless creativity, scientific precision, cultural fluency, and AI-enabled capabilities to build healthcare's most influential movements. We believe the future belongs to those who can seamlessly blend human ingenuity with emerging technologies, using AI not simply as a tool, but as a catalyst for deeper insights, faster problem solving, and more impactful work. We drive measurable impact and category-defining growth for brands ready to shape what's next. Our approach is powered by fearless creativity that dares to be different, sparks emotional connections, and inspires action, ensuring cultural resonance. Scientific precision translates complex data into stories that resonate, while our impact-obsessed mindset focuses on delivering real-world outcomes.

For more information on us, visit OgilvyHealth.com, or follow Ogilvy Health on LinkedIn, Instagram, Facebook, X, and Threads.

About The Role

At Ogilvy Health, our Project Management Office drives seamless project execution, process improvement, budget management, and resource allocation across the agency. Our Project Managers assemble and lead diverse teams, ensuring projects adhere to established workflows, schedules, and budgets, ultimately delivering exceptional results for our clients. We're currently seeking a highly organized and motivated Project Coordinator to join a large-scale, fast-paced pharmaceutical AOR account. This dynamic role offers an exciting opportunity to learn the intricacies of healthcare advertising and project management in a vibrant agency environment where no two days are alike. The ideal candidate is a detail-oriented, process-driven self-starter eager to contribute to a collaborative team.

What You’ll Do

• Track projects through agency from implementation to execution stages


• Support adherence to project timelines by working with the team to meet milestone dates for project completion by their deadlines


• Update timelines, resource plans, and status documents for agency as needed


• Coordinate submissions for regulatory review and handoff to Regulatory Operations


• Perform administrative oversight of projects via financial and project management systems


• Monitor and route jobs through digital workflow system to ensure that they stay on task and on time


• Maintain and archive clean historical record of project workflow


• Schedule and assist SPMs/PMs in facilitating internal status meetings and reviews


• Keep teams informed of all project status and next steps via daily status documents and planned or ad-hoc meetings


• Advocate and champion agency processes


• Develop strong and positive working relationships with team members and project stakeholders, while maintaining adherence to objectives, process, and timelines

What You’ll Need

• Previous project management and project planning experience a plus


• Computer proficiency required, experience with MS Suite (Word, Project, Excel, PowerPoint) and Acrobat Professional


• Ability to collaborate closely with others in a team environment under tight deadlines in a fast-paced environment


• Outstanding communications (written and verbal) and interpersonal skills


• Detail-oriented and proactive problem-solving skills


• AI Fluency: Demonstrated curiosity and proficiency in using generative AI and applicable emerging technologies. Ability to adapt to new tools and integrate AI responsibly into day-to-day work is expected.

How We’ll Support You

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We'll empower you with the tools you'll need to succeed. We'll give you the autonomy to seek out new paths and better ways of doing things. We'll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we'll provide opportunities for you to do work of which you'll be proud, with people you'll be proud to call your teammates.

We offer a competitive benefits package.

Pay Range

$40,000-$85,000 USD

At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.

We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.

Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.

Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at [e-mail]. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.