Personal & Executive Assistant to Company Executive

Americana Real Estate Inc; Henderson (NV); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Americana Real Estate Inc is looking for a Personal / Executive Assistant to support the President of the company. The role demands organization and coordination to enhance productivity, with responsibilities including managing schedules, handling communications, and performing real estate duties.

The ideal candidate must possess an active Nevada Real Estate license, have fluency in Spanish, and demonstrate exceptional organizational skills. You will be responsible for various administrative tasks and require a proactive approach.

Qualifications

• Must have an active Nevada Real Estate license.
• Fluency in Spanish is required for communication with clients.
• At least 3 years of experience as a personal or administrative assistant.

Responsibilities

• Handling and organizing a large influx of incoming emails, calls, and inquiries.
• Managing the CEO’s schedule including meetings and events.
• Coordinating travel arrangements and creating itineraries.
• Performing real estate assistant duties including showing homes.
• Welcoming visitors and identifying their purpose.

Skills

Spanish fluency

Planning and time management

Attention to detail

Verbal and written communication

Organizational skills

Proactive problem-solving

Multitasking

Computer skills with Mac and Google Suite

Education

Active Nevada Real Estate license

3+ years of experience as a personal or administrative assistant

Job description

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

CENTURY 21 Americana has an exciting opportunity for a Personal / Executive Assistant to the President of our growing company. The Assistant will work closely with the President to ensure his day‑to‑day is structured, coordinated, and organized, enabling him to maximize his productivity and to carry out his job effectively.

Responsibilities

• Handling and organizing a large influx of incoming emails, calls, and inquiries
• Managing CEO’s schedule of daily training, meetings, company events, speaking engagements
• Coordinating meetings, setting agenda, preparing presentation materials, tracking and distributing meeting minutes
• Streamlining administrative processes to ensure the Leadership team consistently operates at the highest level of efficiency
• Perform real estate assistant duties, including showing homes, transaction coordination, setting appointments, and marketing. MUST have an active license!
• Carrying out advanced internet research to provide detailed information regarding potential clients and business partners
• Run errands as requested
• Coordinating travel arrangements, including flights, accommodation, and ground transportation, and creating itineraries
• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
• Prepare presentations on behalf of the CEO for meetings and speaking engagements
• Assisting in writing and transcribing speeches
• Performing minor accounting and bookkeeping duties
• Coordinating executive meetings, including scheduling, sending reminders, and organizing catering
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

Qualifications

• Must have an active Nevada Real Estate license
• Spanish fluency required due to regular communication with Spanish‑speaking clients
• Exemplary planning and time management skills
• Exceptional attention to detail
• Ability to interact with high‑profile clients and executives
• At least 3 years of experience as a personal or administrative assistant
• Outstanding verbal and written communication skills
• Strong organizational skills
• Ability to treat confidential information with appropriate discretion
• Strong interpersonal skills
• Proactive approach to problem‑solving
• Ability to act as a gatekeeper and escalate relevant information to the executive as needed
• Skilled in the use of standard office equipment
• Ability to work effectively with minimal supervision
• Strong computer skills with familiarity with Mac and the Google Suite
• Exceptional multitasker with experience of working at a very fast pace while prioritizing conflicting demands
• Excellent communicator with the ability to connect with people and build relationships quickly
• A good level of organizational skills and discretion when dealing with confidential company matters
• Always available, mobile, and willing to travel