Personal / Executive Assistant

Eastwood & Cleef LLC; Tampa (FL); On-site; USD 60,000 - 65,000; Full time

Job summary

A family-oriented consulting firm is looking for a Mid-Senior level Family Assistant in Tampa, FL to support a busy executive family by managing school administration, kids' schedules, and family logistics. Candidates must have at least 4 years of experience in a similar role and be detail-oriented with strong organization skills. The role offers a full-time position with an annual salary ranging from $60,000 to $65,000.

Qualifications

• 4+ years in family assistant or similar coordination role.
• Strong organizational skills with a detail-oriented mindset.
• Experience with school/parent portals and spreadsheets.

Responsibilities

• Manage school administration and kids' schedules.
• Coordinate family calendar and travel arrangements.
• Provide household and personal support as needed.

Skills

Organizational skills

Detail-oriented

Reliability

Confidentiality

Proficiency in Google Workspace

Job description

Support a busy executive family by managing school administration, kids’ schedules, family calendar, and light household/personal logistics so that nothing falls through the cracks.

Duties & Responsibilities

• School & Child Administration: Own all school portals, forms, fees, and communications; track key dates and ensure parents are reminded of actions.
• Kids’ Schedules & Appointments: Coordinate medical, dental, and activity schedules for the children and keep all information current.
• Calendar & Travel Coordination: Maintain a master family calendar (work, school, travel, activities) and proactively resolve conflicts.
• Household & Personal Support: Run local errands, manage small vendors (e.g., tutors, camps, coaches), and handle basic personal admin tasks.
• Communication & Documentation: Summarize important emails, keep digital files/photos organized, and provide simple status updates to parents.

Experience & Skills

• 4+ years in family assistant, executive assistant, school admin, or similar coordination role.
• Strong organizational and follow-through skills; detail-oriented and deadline-driven.
• Comfortable with school/parent portals, Google Workspace, and spreadsheets to track tasks.
• Discreet, trustworthy, and able to maintain strict confidentiality.
• MUST BE local to Tampa with reliable transportation.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Business Consulting and Services

St. Petersburg, FL $60,000.00-$65,000.00 4 days ago