Personal & Executive Assistant

Attain Talent; Florida; In loco; USD 75.000 - 110.000; Tempo pieno

Descrizione del lavoro

Attain Talent is seeking an experienced Personal & Executive Assistant to support a Founder/CEO in Palm Beach Gardens, Florida. This on-site, full‑time role blends executive support, household management, and family logistics for a busy home with high standards of confidentiality.

You will handle correspondence, errands, marketing support (podcast, social media, events), and manage family finances and household operations. Occasional overnight coverage is required.

Competenze

• 5+ years of experience as an executive/personal assistant or household manager at a high standard of service.
• Proficiency with Constant Contact or a directly comparable email-marketing platform.
• Working knowledge of major social media platforms and scheduling tools.
• Proficiency with Intacct and Zoho financial platforms (Books/Expense) or ability to learn quickly.
• Experience reconciling business and personal expenses with clear documentation.
• Understanding of estate/household management, vendor coordination, budgeting, and security.

Mansioni

• Provide executive support to the Founder, including drafting communications and handling errands.
• Support marketing communications, podcast production assistance, social media coordination, and event planning.
• Coordinate family and household logistics: transportation, scheduling, and activities for a high‑school‑age daughter.
• Care for three dogs: feeding, walking, vet visits, and coordinating care.
• Maintain separation of business and personal finances, track expenses, and reconcile accounts.

Conoscenze

Executive support

Constant Contact

Social media

Intacct/Zoho

Expense reconciliation

Estate/household management

Event planning

Strumenti

Constant Contact

Intacct

Zoho Books/Expense

Descrizione del lavoro

Location: Palm Beach Gardens, Florida
Onsite Arrangement: Primarily onsite at a private residence
Employment Type: Full-time, salaried
Schedule: Weekday core hours, plus scheduled overnight coverage at the residence several times per month, occasionally spanning a full weekend
Travel: Daily local driving in a personal vehicle, with mileage reimbursement, and occasional domestic travel for business event

Position Overview

A successful entrepreneur and Founder/CEO is seeking an experienced Personal & Executive Assistant to provide highly trusted support across business, personal, family, and household matters. This multifaceted position combines executive and marketing support, financial administration across business and personal accounts, and the day-to-day coordination of a private residence and busy household in Palm Beach Gardens.

This is not a traditional office-based Executive Assistant position. The role operates primarily from the family’s private residence and combines executive support, household management, family logistics, event coordination, and hands‑on support for a household with three large dogs.

The right candidate will bring the polish and organizational instincts of an executive assistant, the service mindset of a private household professional, and the judgment to move comfortably between company business and private family matters without compromising standards or confidentiality.

Success is measured simply: the Founder/CEO’s travel, expenses, household, and business commitments run without requiring their intervention, business marketing priorities move forward, and the family’s daily routine remains organized and dependable.

What You Will Do

Executive Support to the Founder

• Support correspondence as directed. Prepare documents and draft professional communications when requested. The Founder generally manages their own correspondence and business relationships with clients and vendors, so support will be provided selectively as needs arise.
• Handle personal and business errands. Manage shipping, returns, purchases, pickups, deliveries, and other personal and business-related tasks requiring timely execution and follow-through.

Marketing and Communications Support

• Provide podcast support. Work with the business marketing team to assist with the technical production of podcasts recorded from the home.
• Support social media. Assist with social media coordination and scheduling as needed.
• Plan and execute company events. Support the CEO and marketing team with client events, team gatherings, and industry hospitality. Responsibilities include venue and vendor sourcing, budgeting, invitations and RSVPs, logistics, onsite coordination, and post-event follow-up.

Family and Household Logistics

• Provide support to family members. Assist with transportation, scheduling, and logistical needs for the family's high school‑aged daughter, including school, extracurricular activities, appointments, and other day‑to‑day responsibilities.
• Care for the household’s three dogs. Provide feeding, walking, exercise, medication, grooming coordination, and transportation to veterinary appointments as needed.
• Keep the household on schedule. Coordinate grocery and meal needs, household errands, appointments, deliveries, and the small but important logistics that keep a busy family moving.
• Hold the residence overnight. Remain at the residence overnight several times per month, occasionally for a full weekend, while the family is traveling. Ensure that the home, pets, and family routines continue without interruption. Overnight coverage will be scheduled in advance whenever possible, and private accommodations will be provided.
• Keep business and personal finances separate. Maintain accurate documentation and a clear line between company and personal expenses (managed in Intaact and Zoho). Work with the finance team and outside accountants as needed.
• Track the household ledger. Monitor estate and household vendor invoices, service contracts, and recurring payments. Identify anomalies, duplicate charges, outstanding items, and upcoming renewal dates before they become problems.
• Reconcile expenses accurately and maintain organized supporting documentation without requiring rework.

Who You Are

• 5+ years of experience as an executive assistant, personal assistant, household or estate manager, or family office assistant supporting a principal and household at a high standard of service.
• Demonstrated proficiency in Constant Contact or a directly comparable email‑marketing platform.
• Working knowledge of major social media platforms and scheduling tools.
• Proficiency with Intacct and Zoho financial platforms, including Zoho Books and Zoho Expense, or demonstrated ability to learn cloud‑based financial systems quickly.
• Experience reconciling business and personal expenses accurately and maintaining clear, organized supporting documentation.
• Working understanding of estate and household management concepts, including vendor and contractor coordination, preventive maintenance, inventories, household budgeting, and basic property‑security practices.
• Event‑planning experience spanning executive dinners, client events,