Personal Assistant and Household Manager

Kids Dental Brands; Scottsdale (AZ); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health Coverage

Supplemental Benefits

Wellness Program

Financial Security

Paid Time Off

Job summary

Kids Dental Brands seeks a highly organized Personal Assistant and Household Manager to support the CEO with personal, household, and family-related matters outside of day-to-day business operations.

This role emphasizes personalized support across household logistics, travel, errands, and special projects, requiring discretion, proactive problem-solving, and coordination with the Senior Executive Assistant to separate business and personal priorities.

Qualifications

• 3-5+ years of experience in hospitality, personal assistant, house manager, executive support, concierge, luxury service, event management, or a related field.
• Highly organized, service-oriented, and proactive, with the ability to anticipate needs and manage multiple priorities.
• Strong communication, relationship-building, and problem-solving skills.
• Ability to work independently while exercising sound judgment, discretion, and professionalism.
• Proven ability to handle sensitive and confidential information.
• Experience coordinating vendors, contractors, service providers, and household logistics.
• Proficiency with Microsoft Office and general technology tools.
• Must possess a valid driver's license and maintain a clean driving record.
• Comfortable around household pets, including cats.

Responsibilities

• Coordinate personal appointments, scheduling needs in partnership with the Senior Executive Assistant.
• Manage family, personal, and household logistics.
• Track important dates, milestones, events, and commitments.
• Coordinate dining reservations, entertainment, gifting, and special occasions.
• Run personal errands and support a variety of day-to-day requests.
• Oversee day-to-day household operations and ensure homes remain organized.
• Coordinate vendors, maintenance providers, service professionals, and household appointments.
• Receive packages and manage household logistics.
• Support ongoing needs related to multiple properties, including a Flagstaff residence.
• Serve as a liaison with trusted service providers and external partners.
• Coordinate household upkeep and organization.
• Assist with light household management activities, including laundry, making beds, and general organization.
• Coordinate cleaning services and ensure homes remain guest-ready.
• Support personal travel logistics as needed, including accommodations and reservations.
• When the CEO travels, occasionally travel ahead to prepare accommodations and setup.
• Research products, vendors, services, and recommendations.
• Assist with holiday planning, gifting, celebrations, and personal events.
• Coordinate personal projects from planning through completion.
• Support miscellaneous administrative and personal requests as needed.
• Anticipate needs and proactively identify opportunities to save time and improve efficiency.
• Exercise discretion and professionalism in all interactions.
• Handle confidential information with integrity.

Skills

Hospitality industry experience

Personal assistant

House manager

Executive support

Concierge service

Event management

Vendor coordination

Discretion & confidentiality

Communication skills

Problem-solving

Job description

Founded in 2002, Kids Dental Brands has been dedicated to providing high-quality dental care to children of all backgrounds in a fun, safe, and welcoming environment. With nearly 60 practices across the country, we continue to grow by staying true to our patient-centered, doctor-led philosophy.

The Opportunity

We are seeking a highly organized, trustworthy, and service-oriented Personal Assistant and Household Manager to the CEO to provide dedicated support for personal, household, and family-related matters outside of day-to-day business operations.

This position is less focused on traditional executive administration and more focused on providing personalized support across household operations, lifestyle management, vendor coordination, and day-to-day logistics. Serving as a trusted partner, you'll help manage personal projects, travel arrangements, appointments, errands, and special requests while ensuring the highest level of discretion, professionalism, and confidentiality. Success in this role requires exceptional organization, sound judgment, flexibility, and a proactive approach to anticipating needs and solving problems before they arise.

What You'll Do

• Personal & Lifestyle Management
  • Coordinate personal appointments, commitments, and scheduling needs in partnership with the Senior Executive Assistant.
  • Manage family, personal, and household logistics.
  • Track important dates, milestones, events, and commitments.
  • Coordinate dining reservations, entertainment, gifting, and special occasions.
  • Run personal errands and support a variety of day-to-day requests.
• Household & Property Management
  • Oversee day-to-day household operations and ensure homes remain organized and operationally ready.
  • Coordinate vendors, maintenance providers, service professionals, and household appointments.
  • Receive packages and manage household logistics.
  • Support ongoing needs related to multiple properties, including a Flagstaff residence.
  • Serve as a liaison with trusted service providers and external partners.
• Home Care & Organization
  • Coordinate household upkeep and organization.
  • Assist with light household management activities, including laundry, making beds, and general organization.
  • Coordinate cleaning services and ensure homes remain guest-ready.
• Travel & Hospitality Support
  • Support personal travel logistics as needed.
  • Coordinate accommodations, reservations, and travel-related arrangements.
  • When the CEO and family travel, occasionally travel ahead to prepare accommodations, including groceries, linens, and household setup.
• Special Projects & Personal Support
  • Research products, vendors, services, and recommendations.
  • Assist with holiday planning, gifting, celebrations, and personal events.
  • Coordinate personal projects from planning through completion.
  • Support miscellaneous administrative and personal requests as needed.
• CEO Partnership
  • Anticipate needs and proactively identify opportunities to save time and improve efficiency.
  • Exercise exceptional judgment, discretion, and professionalism in all interactions.
  • Handle confidential and sensitive information with the highest level of integrity.
  • Partner closely with the Senior Executive Assistant to ensure clear separation between business and personal matters.

Work Environment & Schedule

• Work Environment: This position is based at the CEO's private residence and guest house office rather than a traditional corporate office.
• Schedule: Standard working hours are 8:00am to 4:00pm, with occasional flexibility required to support personal requests, travel needs, or other time-sensitive priorities.
• Travel: Travel requirements are generally light but may occasionally include overnight domestic travel.

Benefits That Support You Personally and Professionally

• Health Coverage - Medical, dental, vision, and basic life insurance.
• Supplemental Benefits - Voluntary life insurance, short/long term disability, legal assistance, identity theft protection, critical illness, hospitalization, and cancer insurance.
• Wellness Program - Incentive-based wellness initiatives to support your physical and mental health, plus access to our Employee Assistance Program (EAP).
• Financial Security - 401(k) retirement plan with company match to help you plan for the future.
• Paid Time Off - Enjoy a healthy work-life balance with paid time off, paid holidays, and dedicated wellness days.

What We're Looking For

• 3-5+ years of experience in hospitality, personal assistant, house manager, executive support, concierge, luxury service, event management, or a related field.
• Highly organized, service-oriented, and proactive, with the ability to anticipate needs and manage multiple priorities.
• Strong communication, relationship-building, and problem-solving skills.
• Ability to work independently while exercising sound judgment, discretion, and professionalism.
• Proven ability to handle sensitive and confidential information.
• Experience coordinating vendors, contractors, service providers, and household logistics.
• Proficiency with Microsoft Office and general technology tools.
• Must possess a valid driver's license and maintain a clean driving record.
• Comfortable around household pets, including cats.

$75,000 - $90,000 a year

Why Join Us?

This is a unique opportunity to serve as a trusted partner to a growing organization's CEO while helping manage the personal and household responsibilities that allow leadership to remain focused on strategic priorities. If you enjoy creating structure, anticipating needs, and making a meaningful impact through service and support, we'd love to meet you.