Personal / Executive Assistant

SAC Inc.; Concord (NC); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

Monthly performance incentive

Annual bonus (5–10% of compensation)

Job summary

SAC Inc. seeks a sharp Personal/Executive Assistant to support the President across business and personal admin needs. You will manage the President's calendar, organize emails, and track decisions, ensuring nothing falls through the cracks and travel plans are seamless.

You will maintain a master project tracker, follow up with teams and vendors, and deliver concise weekly updates. The role requires initiative, speed, comfort with AI tools, and a calm, proactive approach, mostly in-office.

Qualifications

• Must be a self-starter who researches and uses AI/tools to provide answers.
• Speed and bias for action in routine tasks.
• Comfort with Google Sheets, Gmail, Drive, Calendar, Docs, and AI tools.

Responsibilities

• Manage President's calendar: scheduling, rescheduling, confirmations, reminders, and meeting links.
• Organize the email inbox; identify priorities, draft responses, and ensure timely follow-up.
• Keep a running list of items awaiting decisions, approvals, signatures, or reviews.
• Handle personal administrative tasks (appointments, travel, reservations, purchases).
• Draft concise notes from meetings and calls; research and present options rather than questions.
• Maintain master project/priority tracker; chase overdue items and provide weekly summaries.

Skills

Initiative

AI tool familiarity

Calm under pressure

Prior EA experience a plus

Job description

SAC Inc. is looking for a sharp, fast-moving Personal/Executive Assistant to support the President's full range of business and personal administrative needs — across SAC Inc. and its managed businesses (Retail Brands, SACG/Turo, JourneyCast.studio, and more). The goal: nothing falls through the cracks, and the President can hand off a problem — even an incomplete one — and trust it gets figured out and followed through, without having to remember to ask about it again.

WHAT YOU'LL DO

literally anything and everything the President needs help with, including:

Executive & personal support: Manage the President's calendar (scheduling, rescheduling, confirmations, reminders, addresses, meeting links, travel time); organize the email inbox, identify priorities, draft responses, and ensure important messages get timely follow-up; keep a running list of everything waiting on the President's decision, approval, signature, or review; handle personal administrative tasks as needed (appointments, reservations, travel booking, research, purchases, documentation); catch and organize new ideas and commitments made in meetings, calls, or casual conversation before they get lost; anticipate what's needed next instead of waiting to be asked.

Projects & follow-up: Maintain a master project/priority tracker across every active initiative (owner, status, next action, due date); chase down employees, contractors, and vendors on overdue or incomplete items; flag stalled projects before they become a problem; deliver a concise weekly summary of wins, top priorities, overdue items, blockers, decisions needed, and upcoming deadlines; take an unfamiliar or incomplete assignment, research it, and come back with options, not just more questions.

Financial & business documentation: Organize receipts and supporting documentation across multiple business entities; help categorize transactions by business and purpose; maintain tracking spreadsheets for money in, money out, who owes us, who we owe, and upcoming payments; flag missing receipts, unexplained charges, or overdue invoices; keep SAC Inc., Diamond Shine Cleaner, SACG/Turo, JourneyCast, and other entities' documentation properly separated.

Business-specific support: Diamond Shine (supplier documents, product-development tracking, retailer/vendor requests, chargeback/deduction follow-up, trade-show logistics, PR research); JourneyCast.studio (calendar/scheduling, prompt invoicing, unpaid-invoice follow-up, booking records); Turo/SACG (tracking tolls and tickets, coordinating vehicle recovery with tow companies/insurance/police, organizing repair documentation).

Compliance & process: Track recurring filings, renewals, licenses, and subscriptions so nothing lapses; build and maintain SOPs/checklists for repeatable work; use AI tools to speed up research, drafting, planning, and organization, with human review before anything important goes out.

WHAT WE NEED, in priority order

First, a figure-it-out mentality — given something unfamiliar, you research, use AI, experiment, and bring back an answer instead of asking what to do. Second, speed and a bias for action — routine work like scanning, drafting, scheduling, and spreadsheets gets done fast. Third, initiative — you spot the next move without being told, and build the process so a problem doesn't recur. Fourth, comfort with technology and AI — Google Sheets, Gmail, Drive, Calendar, Docs, and AI tools should already be second nature. Fifth, attitude under chaos — calm prioritization, not complaints, when the workload is heavy. Prior admin/EA experience is a plus, but weighted least of the above.

SCHEDULE

Minimum 20 hrs/week, up to 160 hrs/month, mostly in-office; flexible scheduling by mutual agreement.

COMPENSATION

$15–$25/hour base, depending on experience level, demonstrated competency, and ability to work quickly — plus a monthly performance incentive (up to $300/month across executive reliability, project execution, and process/AI improvement) and an annual bonus of up to 5–10% of compensation at leadership's discretion.

HIRING PROCESS

A phone interview first, followed by an in-person interview.