Executive Assistant & Office Manager

Adventures by Dawn LLC; Accokeek (MD); On-site; USD 70,000 - 90,000; Full time

Job summary

Adventure Tours is seeking an energetic Executive Assistant & Office Manager to support the President and ensure seamless daily operations from our Accokeek, MD office. You will manage calendars, coordinate travel, handle confidential documents, and streamline workflows while anticipating executive needs.

The role includes coordinating internal/external communications and overseeing office operations across locations, with approximately 10% of duties involving personal support such as

Qualifications

• 3+ years of experience supporting senior executives or business owners.
• Proficiency in Microsoft Office Suite and Google Workspace; familiarity with project management and CRM tools preferred.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare correspondence, reports, presentations, and meeting materials.
• Screen calls, emails, and visitors; prioritize and route information appropriately.
• Manage and track operational projects and company initiatives, maintaining timelines, action items, and follow-through across internal teams and external vendors.
• Support executive decision-making through research, data collection, and report preparation.
• Oversee day-to-day office management including supply management, facilities coordination, and ensuring a productive work environment across locations.
• Liaise with internal departments and external partners to facilitate efficient communication.
• Provide limited personal support, including scheduling personal appointments, managing errands, and travel coordination (approx. 10% of workload).
• Perform other duties as assigned.

Skills

MS Office

Google Workspace

Communication

Time management

Tools

CRM tools

Project management software

AI tools

Job description

Description

Adventure Tours is a fast-growing luxury transportation company with offices spanning the East Coast. We move fast, operate at a high standard, and take pride in delivering seamless experiences for our clients. We're looking for an energetic, detail-oriented professional who thrives in a dynamic environment and isn't afraid to wear multiple hats. If you're someone who anticipates needs before they arise, keeps operations running smoothly behind the scenes, and takes ownership of everything you touch — we want to hear from you!

The Executive Assistant & Office Manager provides high-level administrative and organizational support to the President, ensuring seamless daily operations and efficient communication across the company. This role manages calendars, correspondence, travel, and confidential documents while anticipating executive needs and streamlining workflows. Approximately 10% of responsibilities include personal support, such as coordinating personal appointments, travel, and errands.

Reports to: President

Salary: $70,000 - $90,000 (Based on Experience)

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare correspondence, reports, presentations, and meeting materials.
• Screen calls, emails, and visitors; prioritize and route information appropriately.
• Manage and track operational projects and company initiatives, maintaining timelines, action items, and follow-through across internal teams and external vendors.
• Support executive decision-making through research, data collection, and report preparation.
• Oversee day-to-day office management including supply management, facilities coordination, and ensuring a productive work environment across locations.
• Liaise with internal departments and external partners to facilitate efficient communication.
• Provide limited personal support, including scheduling personal appointments, managing errands, and travel coordination (approx. 10% of workload).
• Perform other duties as assigned.

Work Environment

• Office-based in Accokeek, MD.
• Business Casual.

Requirements

• 3+ years of experience supporting senior executives or business owners.
• Proficiency in Microsoft Office Suite and Google Workspace; familiarity with project management and CRM tools preferred.
• Strong written and verbal communication skills.
• Exceptional time management, attention to detail, and problem-solving abilities.
• Ability to handle sensitive information with the utmost confidentiality.
• Intermediate to advanced proficiency using AI tools and platforms (e.g., ChatGPT, Copilot, automation tools) to support research, drafting, workflow efficiency, and executive productivity.