Personal Assistant to UHNWI, Manhattan

Career Group; New York (NY); On-site; USD 125,000 - 150,000; Full time

Benefits offered by this job

Health benefits

Retirement benefits

Job summary

A leading recruitment firm in New York City is seeking an experienced Personal Assistant to support a UHNWI. The role involves managing concierge services, travel logistics, and personal appointments with a focus on exceptional customer service. Ideal candidates will have over 2 years of experience, a Bachelor’s degree, and strong communication skills. This full-time position requires availability for emergencies and offers a competitive salary of $125k-150k.

Qualifications

• 2+ years in an EA or PA role, ideally supporting private households.
• Clean background/driving record with valid drivers’ license.
• Availability to respond to service requests on nights and weekends is required.

Responsibilities

• Manage concierge needs, including meal and event arrangements.
• Handle travel booking and logistics for personal and business travel.
• Coordinate healthcare management, including appointments and billing.

Skills

Customer service skills

Interpersonal communication

Basic accounting skills

Fluent in English

Spanish fluency

Education

Bachelor’s Degree

Tools

Slack

Google Drive

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Overview

Base pay range

$125,000.00/yr - $150,000.00/yr

Personal Assistant to UHNWI, Manhattan based, $125k-150k

Exceptional client based in NYC is seeking a Personal Assistant with a proven track record in providing concierge services and go the extra mile in everything that they do, including ticket requests, event management, mail management, personal appointments, and more. This role requires a polished, organized professional with meticulous attention to detail who demonstrates positivity in all interactions, is open to receiving feedback, and generally shares our passion for achieving excellence.

The Personal Assistant must be self-directed and entrepreneurial. Though they will be able to rely on a loyal, high-performing team, the Personal Assistant must be capable of managing many priorities amid shifting schedules. The ideal candidate demonstrates exceptional judgment, is trustworthy and resourceful, and demonstrates positivity, high emotional intelligence, and polished professionalism in all interactions.

This is a full-time position in New York City with some domestic travel as directed. Candidates will be expected to live in New York City within a reasonable distance from the Principals\' residences in order to respond to emergencies or personal service requests.

Responsibilities

• Closely collaborate with the House Manager and Principals/Office of CEOs on lifestyle tasks such as:
• Concierge needs, including meal and event arrangements, mail and delivery management, personal appointments and subscriptions/memberships
• Travel booking and logistics, including day-to-day needs as well as personal and business travel and security and driver accommodations
• Healthcare management, including coordination of appointments and billing for Principals and family members
• Wardrobe management, including storage, organization and ensuring “ready-to-wear” condition (i.e., dry cleaning, alterations, and repairs)
• Administrative and expense/accounting duties as required
• Provide project management support to CEOs, including but not limited to:
• Event planning and execution
• Art collection purchase and management
• Merchandising for various personal pursuits
• Tracking and logistics of inventory/FF&E, band equipment/studio equipment
• Special projects, as needed
• Provide office operations support for family office and portfolio companies, as required
• Provide household support as requested or as directed, including pickup/delivery, vendor oversight support, mail management, IRL signature procurement, and more

Qualifications

• 2+ years in an EA or PA role, ideally supporting private households; Bachelor’s Degree required; notary certificate a major plus
• Superior customer service skills and interpersonal communication skills; high emotional intelligence and ability to “read the room”
• Basic accounting skills
• Basic computer proficiency required; familiarity with Slack and Google Drive is a plus
• Clean background/driving record with valid drivers’ license and reliable transportation
• Superior written and oral communication skills
• Fluent in English; Spanish fluency is a major plus

Schedule

Monday-Friday, 9am-5pm. Availability to respond to service requests on nights and weekends is required. 24/7 Mindset is expected.

Compensation

$125k-150k base salary with eligibility for health and retirement benefits