Personal Assistant to C-Suite Executive

Career Group; New York (NY); Hybrid; USD 150,000 - 250,000; Full time

Benefits offered by this job

Health, Dental, Vision covered

401(k) plan

4 weeks vacation

Complimentary daily meals

Job summary

Career Group seeks a high‑touch Personal Assistant to support a C‑Suite Executive at a premier investment firm in Midtown NYC. The role is the central operational anchor for personal, lifestyle, and household affairs, with a hybrid schedule (4 days in-office, 1 day remote).

Responsibilities include travel planning for domestic/international trips, managing multi-property schedules, coordinating staff and vendors, overseeing maintenance and events, and maintaining family calendars and

Qualifications

• 5+ years of high-touch PA or estate/house manager experience.
• Experience supporting C-suite or UHNW individuals.
• Proficient in calendar management and office suites; AI tools a plus.

Responsibilities

• Design and execute domestic and international travel itineraries.
• Manage complex personal and family schedules.
• Oversee lifestyle operations: errands, procurement, gift sourcing, reservations.
• Direct operations for multiple private estates; liaise with staff/vendors.
• Manage residential maintenance and capital projects; prep properties.
• Handle hands-on household tasks and local property visits.
• Plan private events, dinners, and guest logistics; RSVP management.
• Maintain personal contact databases and major family mailings.

Skills

Personal Assistant experience

Estate/House Manager

Calendar management

Organization & PM

Interpersonal skills

Tools

Microsoft Office Suite

Google Workspace

Job description

A premier investment firm is seeking a high-touch Personal Assistant to support a C-Suite Executive. Operating within a collaborative team structure, this role functions as the central operational anchor for personal, lifestyle, and household affairs.

• Location: Midtown NYC, working from the corporate office with flexibility to travel to local residences as required.
• Hybrid: 4 days in-office / 1 day remote weekly
• Core office hours are generally 8:00 AM – 6:00 PM, with a 24/7 mindset for urgent, time-sensitive matters.

Base Salary: Competitive and fully commensurate with experience from $150-250k base range + discretionary bonus.

Benefits: 100% employer-paid health, dental, and vision coverage, 401(k) plan, 4 weeks' vacation, and complimentary daily meals

KEY RESPONSIBILITIES INCLUDE

• Design and execute seamless domestic and international travel itineraries, managing private aviation, luxury accommodations, ground transport, and dining arrangements.
• Maintain complex personal and family schedules, ensuring synchronized alignment between commitments.
• Assist with comprehensive lifestyle operations, including personal errands, procurement, gift sourcing, dynamic reservations, and ad‑hoc family initiatives.
• Direct operations for multiple private estates, serving as the chief liaison for domestic staff, vendors, contractors, and property management teams.
• Oversee residential maintenance, capital improvement projects, and ongoing repairs; ensure all properties are fully prepped, stocked, and staffed prior to family arrivals.
• Maintain flexibility to handle hands‑on household tasks, vendor oversight, and local property visits as needed.
• Plan and execute private events, family dinners, and special gatherings managing guest logistics, RSVPs, and live event execution.
• Manage personal contact databases and coordinate major annual mailings and family projects.

CANDIDATE QUALIFICATIONS & EXPERTISE

• Minimum 5+ years of high-touch Personal Assistant or Estate/House Manager experience supporting C-suite executives, Ultra-High-Net-Worth Individuals (UHNWI), or prominent private family offices.
• Proven track record of managing residential staff and multi-property operations.
• Fluent in Microsoft Office Suite and Google Workspace (advanced calendar management). Familiarity with modern productivity and AI workflow tools is a plus.
• Combines systematic organization and project management skills with intellectual agility and natural adaptability when priorities shift.
• Demonstrates extreme foresight; routinely anticipates friction points, develops contingency plans, and resolves issues before they accelerate.
• Must have a warm, team-oriented personality capable of building strong, trusting relationships.